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Award of Contract OP/EUI/LIB/2015/001



Open Call for Tenders for an Integrated Library System for the European University Institute



Section I: Contracting authority

European University Institute 
Via dei Roccettini, 9
50014 San Domenico di Fiesole
Josep Torn, Library Director

Section II: Object of the contract

II.1) Description

Service contract for an Integrated Library System.

II.1.1) Title attributed to the contract

Integrated Library System for the European University Institute.

II.1.2) Type of contract and location of works, place of delivery or of performance

Service Contract to be delivered to the Library of the European University Institute.

II.1.3) Information about a framework agreement

“not applicable”.

II.1.4) Short description of the contract or purchase

The EUI Library intends to implement an Integrated Library System that can provide support for all traditional library activities and for new library services, ideally supplied by a single vendor under the SAAS model.


II.2) Information about renewals

The contract is stipulated for twelve months, renewable automatically for a maximum of six times.

Section III: Procedure

III.1) Type of procedure

Open procedure.

III.2) Award criteria

The most economically advantageous in terms of

1.  Quality. Weighting 70%

2.  Price. Weighting 30%

Section IV: Award of contract

IV.1) Date of contract award decision:

24 February 2016

IV.2) Contact details of economic operator in favour of whom the contract award decision has been taken

Sirsi Limited (trading as SirsiDynix)
Watford, Hertfordshire
United Kingdom

IV.3) Information on value of contract


Initial estimated total value of the contract: € 520000.00 for the entire possible duration of the contract
Total final value of the contract: € 373712.41 for the entire possible duration of the contract 
Excluding VAT


IV.4) Information about subcontracting

The contract is likely to be sub-contracted: no

Section V: Complementary Information

V.1) Procedures for appeal

Any dispute relating to this procurement procedure shall be submitted in good faith by either party to mediation under the International Mediation Rules of the Milan Chamber of Arbitration.

If for any reason the dispute remains unsettled 60 days after the request for mediation, it shall be subject to arbitration under the Rules of the Milan Chamber of Arbitration. The seat of the arbitration shall be Milan and the language of the arbitration shall be English. The award shall be final and binding.

V.2) Date of dispatch of this notice:


Page last updated on 26 February 2016