Thesis Publication Subsidies

The author is encouraged to seek commercial publication of the thesis as a book. In this case, the author will have to find a publisher. Should the publisher require a subsidy, the author may request a subsidy from the Institute. The subsidy can be requested for the editing, translating or indexing of the manuscript, or for the reproduction of photos but not for printing costs.

 

Formal requirements for requesting a subsidy

If the subsidy request relates to the commercial publication of an EUI thesis, a written request must be sent to the Department within 2 years after the thesis defence.

 

The dossier should contain the following information:

Documentation provided by the department

1. The thesis manuscript evaluation form, filled out by the President of the jury after the thesis defence.
2. The final evaluation report on the thesis.

Documentation provided by the applicant

1. A concrete proposal (can be already a contract) from a renowned publisher in the field to publish the manuscript, including any available review on the manuscript, the estimated costs, and timeframe for publication.
2. Justification for the subsidy request (a letter explaining the need for a subsidy)

 

There will be two deadlines for applications, 1 May and 1 December, and the Publications Committee will deliberate approximately fifteen days later. In dubious cases the Publications Committee could postpone the decision from the first meeting in May to the last one in December if necessary. The Publications Committee might call extraordinary meetings if necessary.

The subsidy would be cancelled if the work has not been published after two years since the concession has been notified to the applicant. An extension to this deadline can be granted only in exceptional circumstances, after a further application. Requests related to delays in publication and any change in the title of the publication must be submitted to the department.

 

Procedure for the award of the subsidy

Once the book has been published, an original invoice specifying the work done (i.e. editing, indexing, etc.) should be sent to the department;

Two copies of the published book should be sent to the Departmental Assistant, who subsequently sends them to the Library.

 

The following need to be inserted into the published book:

• Logo and full name of the EUI.
• Sentence mentioning the EUI subsidy (e.g. “This book has been published with a financial subsidy from the European University Institute”; “ouvrage publié avec le concours de l'Institut Universitaire Européen”).
• Sentence stating that the publication is based on an EUI thesis defended at the EUI, department and year (e.g. “This publication is based on, or is a revised version of, an EUI Ph.D. thesis”).

The subsidy will only be paid if the above-mentioned requirements have been fulfilled.

 

In accordance with Convention Article 14 (1), theses approved by an Examining Board must be published. Theses can be published on paper and/or in electronic format. Theses can be published electronically by depositing the full text of the successfully defended Ph.D. either in the version that was defended or in a revised version, in the EUI repository Cadmus in the collection ‘EUI theses’ as a protected PDF file. Research students are encouraged to use this option.

The copyright remains with the author. The Agreement to publish the thesis should be signed. For further details, especially on technical details of Thesis Publication, see also Chapter IV of the EUI Publishing Manual .