Leaves of Absence
Apart from the minimum periods (i.e. no longer than one week per term), researchers must obtain the written permission of the supervisor to be absent from the Institute during term-time. Requests should provide appropriate information about the purpose and length of the period of absence.
-
Requests for more than one month and up to 2 months, if approved by the supervisor, should be sent to the Director of Graduate Studies and the Head of Department for approval together with the supervisor’s comments (with copy to both the Departmental Assistant and the supervisor’s secretary). Requests must be made as far in advance of departure as possible.
-
For absences of a period of two months or more, the same procedure as at point 1. above applies, but the Admissions Committee will also need to approve the request. There is no special form to be completed.
-
Permission should only exceptionally be granted for absences of more than one week.
-
More than one prolonged departure within a twelve month period will not be permitted and accumulation of absences will be discouraged. This includes US exchange programmes and traineeships/stages.
-
The maximum overall period of intermission for which any combination of these is permitted is normally 18 months.
The EUI does not permit leaves of absence in order to follow degree courses in other universities during the EUI Ph.D. programme.
During all leaves of absence, a researcher must confirm contact details with the supervisor’s secretary and arrange to have one’s pigeon-hole checked and emptied.
For more details see page 12-13 of the Academic Rules and Regulations for the Doctoral Programme and the Academic Service guidelines .