Account Expiry
Leaving the EUI (Preparing for Account Expiry)
All accounts have an expiry date. For academic users this is normally the end of each calendar year and is extended annually according to continuing EUI status on the basis of information provided by Academic Service, Personnel Service, Departments, Robert Schuman Centre, Max Weber Programme.
When your EUI status is no longer renewed, your account will expire and be disabled.
There is a generous time margin between termination of status and the account being disabled. Researchers can expect their computing account to remain valid at least until the end of the calendar year in which they defend their thesis, provided the person had researcher status at the time of defence (i.e. is still within the 5-year period).
Written notice is sent at least twice starting a couple of months before your account is due to be disabled.
If your account is near expiry date, see Leaving the EUI further below to find out which steps you should take before expiration.
Please Note: once your account has been disabled, you will NOT be able to login or use any IT services, and your Personal, Web and Shared Areas as well as EUI E-mail will NOT be accessible or recoverable. Related services such as Mail Forwarding and AutoReply will no longer work.
Several categories of users can keep an EUI computing account and EUI E-mail address:
Professors
Full-time professors leaving the EUI are entitled to keep their computing account for a further 3 years, extendable up to a maximum of 5 years on request.
Professors are also eligible to join the Alumni Association and to have an Alumni Account .
Retiring Staff
Retired staff members are entitled to keep their EUI E-mail account indefinitely, but must make an explicit request using this Request Form .
This account also allows VPN access to the EUI network and is kept open as long as it is accessed. If inactive for a year, it is disabled.
Alumni
Ph.D. and LL.M. Researchers, Fellows for an entire academic year, Academic and Administrative Staff members are eligible to become alumni and to have an Alumni Account .
Leaving the EUI (Preparing for Account Expiry)
Once your account expires, you will not be able to access any IT resources and all your data will not be accessible or recoverable. Before this happens, we strongly suggest you take the following steps while your EUI account is still valid:
E-Mail
You should arrange a new E-mail address, set up AutoReply (Out of Office) notice and Mail Forwarding, and backup your mail.
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AutoReply Notice
Using the WebMail , create an "Out of Office" (AutoReply) Notice via E-mail to send an automatic note to all your correspondents advising them of your change of E-mail address.
Please Note: AutoReply ends when your EUI account expires.
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Mail Forwarding
Submit an E-Mail Forwarding Request to have all incoming mail automatically forwarded to your new address. Set end date of service to "Account Expiry". Choose "Yes" to "Leave a copy of all mail at your EUI E-mail address".
Please Note: Mail Forwarding ends when your EUI account expires.
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Backup E-Mail
Configure and use your preferred E-mail client to download/backup your EUI mail.
Personal WebPage
If you have a Personal WebPage at the EUI, we suggest to set up a Redirect to your new webspace (if available).
Personal Storage, Web and Shared Areas
Make sure to backup all your data on your Personal Storage, Web and Shared Areas .
If you decide for an Alumni Account , please note that your Personal Storage Area will be drastically reduced, thus clean it up and keep only the most important data!