How to Give Rights and Send on Behalf of Another Account
Permissions have to be set within an account to enable others to see the folders they need. To do this, the actual E-mail account that you wish to see needs to be opened. For example, if you need to see the folders of a professor's account, then the professor will have to open that account with his/her own login details. Only from here can the permissions be changed:
To set permissions
Ensure the e-mail account is open.
Right-click on the folder you wish to be seen: for example, the Inbox.
Click on Properties.
Click on Permissions.
Click on Add....
This will then bring up the Global Address List where you can add the names of the people you wish to see the folder.
Click Add.
Click OK.
You now have to set the Permission Level. Be very careful when doing this because if you give someone too high a permission level then they will not only be able to read what's in the folders but also edit and delete items.
Select the new name, then click on the Permission Level drop-down menu and click the option that best describes what permissions you wish to give to the designated person.
Click on Apply.
Click on OK.
The person(s) added will now be able to see the desired folders within their own Outlook profile. You will need to do this on every folder you wish to make seen.
Note: The above steps have to be followed for all subfolders, not just for the root folder.
How to send 'on behalf of'
In order for you to be able to send e-mail on behalf of someone else you will first have to be made a delegate of the account.
Again you will have to open the actual e-mail account of the person you wish to send on behalf of. You cannot do this from within your own profile.
Open e-mail account.
Click Tools.
Click Options.
Click Delegates.
Click Add....
You will then be prompted with the Global Address List. Add the people you want to be able to send on behalf of this account and click OK.
Next set the Delegate Permissions for these people/this person. Select the required option fields and click OK.
Click Apply.
Click OK.
The requested people/person will now be able to send on behalf of that account by simply putting the account's name in the From: field of a new e-mail message. When this is sent it will arrive from ‹name› on behalf of ‹requested e-mail account›.