Procurement

Hardware

Administrative and academic staff are supplied with a standard hardware configuration: a desktop PC with a 17" flat screen. This is renewed every 3 years for professors and users with special needs, and every 6 years for others.

New professors are supplied with the most recent desktop PC configuration in stock. Mac-based hardware of the same level is also available. New professors should notify us of their software/hardware needs before arriving at the Institute.

Professors can purchase one of 3 models of laptop. Non-standard laptops or other computing platforms may be purchased if they serve research needs. In both cases, 8% of cost value is added for supplier support.

Peripherals (e.g. external hard disk, scanner, USB pen) and software products for research other than those stipulated in the ICT Service lists  are bought at the user's expense, i.e. from any non-ICT Service source of funding.

All purchase requests must be sent to the Administrative Site Officer (ASO). The ICT Service will notify the user if the requested product is technically incompatibile with the EUI IT infrastructure.

Laptops purchased with research funds are treated in the same way as personal laptops (see Personal Laptop Policy ), but the initial configuration is carried out by the ICT Service.

 

Software

A standard software configuration consisting of a baseline software model is installed on all standard EUI hardware configurations. For researchers and fellows, a suite of research-oriented software applications is also installed.

Software bought within the EU is reimbursed including VAT up to a maximum of €258; above that sum, VAT is not reimbursed. This does not apply to software bought outside the EU.

For professors, software products used for research other than those specified in the ICT Service lists  can be procured  by billing the research funds; this also applies to hardware products.

Purchase requests must be sent to the Administrative Site Officer (ASO) who will advise the user of the expected time of delivery. The ASO can also be asked to purchase downloadable software. Any purchases made via personal computing accounts, e.g. on iTunes App Store via personal Apple ID, cannot be authorized and/or reimbursed.

The ICT Service will notify the user if the requested product is technically incompatibile with the EUI IT infrastructure. The software is registered to the EUI and becomes its property. After purchase/download or receipt of the software, the license code must be sent to the ICT Service (compserv@eui.eu ).

When the user leaves the EUI she/he is legally responsible for deleting the software from the computer(s).