Practical Information
This is a special ID card issued by the Italian Ministero degli Affari Esteri (MAE) to non-Italian members of the EUI.
The main purpose of this ID card is to exempt the holder from having to apply for a "permesso di soggiorno", (residence permit). See below.
It is issued shortly after arrival. The Institute cannot finalize the application until the member’s registration at the EUI. However, applicants are kindly recommended to supply the documents requested for application well ahead their arrival.
IMPORTANT: The Ministry ID card is issued to EUI researchers, post-doc fellows, staff members and staff members’ dependants, for stays of 1 year or more. Family members of researchers and fellows, visiting researchers or fellows, and all persons registered at the EUI for less than one year are not eligible for the special Ministry card. They subsequently must register their stay in Italy according to the information reported in the paragraphs below.
Non-EU citizens staying in Italy up to 90 days must submit a ‘dichiarazione di presenza' (declaration of presence) within 7 working days of arriving in Italy.
Non-EU citizens staying in Italy for more than 90 days must apply for a ‘permesso di soggiorno’ (residence permit) within 7 working days of arriving in Italy.
To get a 'dichiarazione di presenza' or a 'permesso di soggiorno':
The EUI offers full assistance to members and dependents who need to apply for a Residence Permit or submit a Declaration of Presence. This service is sponsored by the Institute and implemented by Eduitalia (www.eduitalia.org ). Assistance is given in English and will be free of charge apart from the usual Residence Permit fees due to the Italian State (no fees are due for the Declaration of Presence).
For further information please contact
michela.menicagli@eui.eu , research students & families
linda.gilbert@eui.eu , exchange and visiting students
WelcomeUnit@eui.eu , postdocs, visiting fellows & families
EU citizens staying in Italy for under 3 months do not need a residence permit.
EU citizens staying in Italy for over 3 months do not need a residence permit but must sign on with the town hall registry office (anagrafe).
Visas for coming to Florence
N.B. The Visa itself entitles you to enter the Italian territory, but NOT to reside.
To obtain the Ministry ID card, non-EU researchers and fellows must have a ‘Visto di tipo D per missione di lunga durata’.
EUI provides special letters of visa support to be presented to the relevant Italian Embassy/Consulate. Non-EU dependants accompanying researchers or fellows during their stay at the EUI can also get a letter of visa support.
Contact: michela.menicagli@eui.eu , researchers & families.
Contact: WelcomeUnit@eui.eu postdocs & families.
The Italian state does not recognise unmarried partners of researchers/fellows and the EUI cannot assist them in obtaining a visa or residence permit.
Visas for travel in other EU countries after registering at the EUI
Non-EU nationals who need to travel in EU countries after they have registered as a researcher/fellow are advised to ask for a declaration from the EUI in Italian, French, German or English to clarify for any border control that the Ministry ID substitutes the normal ‘permesso di soggiorno’.
The declaration must be produced, along with your Ministry ID card, if you are requested to show proof of your Italian residence (soggiorno).
In EU countries covered by the Schengen Agreement, the Italian Ministry ID card means that you will normally not need a visa for short stays or when in transit.
However, we advise you to check with the Embassy/Consulate in Italy before travelling.
Contact: michela.menicagli@eui.eu for ID declaration
Visas for the UK
If you are a non-EU citizen planning to visit the UK and needing a visa in Italy you must apply to the British Embassy in Rome.
EUI members can send a copy of the Ministry ID card to Rome instead of the original.
When you submit your papers make sure that the photocopy of the Ministry ID card has been signed by the EUI Secretary-General, Marco del Panta.
This may not speed up the visa application but means that you can keep your Ministry ID card rather than leaving it with the British Embassy for a month.
Contact: visasrome@fco.gov.uk
This is issued at, or shortly after, registration at the EUI. It bears the photo you sent to Academic Service before arrival, your matriculation number and Library bar code.
It gives EUI researchers a 40% reduction on EUI canteen prices.
EUI staff receive the card from Personnel Service when starting work at the EUI.
Contact: michela.menicagli@eui.eu
Researchers students and Post-Doctoral fellows can request a Partner Card by completing the required form and bringing it to either Ken Hulley or David Wilshaw (Bank corridor, Academic Service). Please note you will need to e-mail a small photograph of your partner to one of the above before the card can be processed.