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Guide to ORCID at the EUI

ORCID iDthe Open Researcher and Contributor ID, is an alphanumeric code to uniquely identify scientific and other academic authors and contributors. ORCiD ensures authors to get credit for all their work. The ORCiD iD will belong to the author throughout the scholarly career as a persistent identifier to distinguish the author from other researchers. ORCID is an international registry and directory of of unique identifiers for researchers and scholars that is open, non-proprietary, transparent, mobile, and community-based.


The European University Institute became institutional supporting member of ORCID in November 2017. 



The EUI Library has integrated ORCID with Cadmus, the EUI Research Repository.

The advantages of the ORCID integration for academic authors are: 

  1. An author will keep the ORCID Id throughout the academic career. It is not bound to a single university and the ORCID record can contain all publications from the researcher’s career;
  2. Cadmus now distinguishes EUI members from other academic authors;eui
  3. Authors can connect their ORCID iD to EUI Cadmus;orcid
  4. Authors can authorise Cadmus to deposit publications to their ORCID record. 

For any queries please contact orcid@eui.eu

The following academic authors or contributors can expect to create and connect their ORCID iD to the EUI Cadmus:
  • Current EUI academic members
  • EUI administrative members who have academic publications listed in Cadmus
  • Any of the above who left the EUI or are about to leave, until 4 years after leaving


We encourage you to create and connect your ORCID iD to EUI Cadmus even if you are about to leave EUI, for various reasons:

  1. All work published while being at the EU and after your departure that is based on your EUI research should be added to Cadmus and can be therefore added to your ORCID record of publications.
  2. You do not have to add manually all your past publications listed in Cadmus, with the ORCID-EUI Cadmus connection it will be added automatically for you.
  3. Even when you are no longer member of the EUI, it is still convenient to make visible your affiliation with the EUI for future use, just like in your CV.
  4. If you want to, you can de-authorise the ORCID-EUI Cadmus connection at any time.
This step allows you to create your ORCID iD.  EUI members who have received an email from orcid@eui.eu, should go to the page Create and connect your ORCID. If you have not received an email, please read section '1. Who can create and connect ORCID iD to EUI Cadmus' of this guide.
  • Insert your EUI email address and choose Create your ORCID iD.




You will be redirected to the ORCID Sign in page.

  • Choose Register now.





  • Fill in the necessary information – first name, last name, EUI email as your primary email – and Create an ORCID password.



Choose your Visibility preferences to 'Everyone', 'Trusted parties', or 'Only me' and the Notification settings. To change your visibility preferences at any time, see section '5. ORCID record visiblity preferences'.

  • Consent the Term of use and choose Register.


This step allows you to connect your ORCID iD to EUI Cadmus and have a verified affiliation with the EUI.


If you already have an ORCID iD, choose Personal account. Sign in with your ORCID iD or the email address you used during registration, and insert your ORCID password, then choose Sign into ORCID.




This step grants EUI Cadmus permission to update your ORCID record with your publications listed in Cadmus.

  • Choose Authorize.





If the authorisation goes well, you will see this confirmation:



Choose your ORCID record to be visible for:

  • Everyone,
  • Trusted parties, or
  • Only me

You can review your Visibility preferences at any time from your ORCID record.


 Capture_everyoneEveryone gives full view access to all information entered to the profile.

  • Recommended for digital visibility and if the profile is used as an online CV.


Capture_trustedpartiesTrusted parties allows to share specific information with trusted parties and members of ORCID.

  • Recommended if you’re not interested in a public profile but you want to share your information with trusted parties.


Capture_onlymeOnly me restricts view of private data only to the ID holder and to ORCID staff. It is also possible to share the information on your profile with one or more trusted party or ORCID members.

  • Recommended if you only need the ID but don’t want to share your information and publications publicly. 

An ORCID record is similar to having an online CV. By publishing information about your biography, education, employment, funding and works, you can raise your visibility within the larger academic community.


Optional information to add is: other names (e.g. middle name and different name spelling), country, link to websites, link to other IDs (Scopus author ID, ResearcherID) and keywords about your research field used by search engines to retrieve information.

You can also link your ORCID record to social media accounts and profiles and your EUI webpage if you have one.


Account settings

You can review your account settings at any time.

  • Make sure that your EUI email is set as Primary email and that EUI appears as the Trusted organization.


An author can choose how to add works (publications) to his/her ORCID record. The table below illustrated the four methods. 

Different ways to add works to your ORCID record:

Add workSource
Search & link Crossref, ResearchID, Scopus, etc.
Import BibTex name, surname
Add manually name, surname
Automatic push from Cadmus European University Institute – CADMUS

You will need to grant access to your profile for the databases you want to add work from.

Another option is to import a publication list in a BibTeX format.  From some bibliographic databases you can export citations in a BibTeX format e.g. Google Scholar, EndNote, Zotero etc. To do this, create a folder in your preferences program with your publications and choose to export it in a BibTeX format. Save the export on your device and import the format to your ORCID record.

It is a good idea to use the Search & link wizards to import and export works because it will reduce the possibility of errors when citing your work and will provide a reliable link between your work and your ORCID iD. To add works from other databases select Search & link



More information

Link to old EUI Guide to ORCiD: Recommendations for EUI members published in October 2017.

Page last updated on 02 August 2018