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COVID-19: Information for Newly Admitted Students, Researchers and Fellows

Maximum activity with maximum security

 

First of all, congratulations for having been selected to study and to carry out your research at the EUI. Having been in your place, I know this is the time when you are asking yourselves a lot of questions in preparation for this important new phase in your life.

This year you probably have even more questions, in light of the impact of the COVID-19 pandemic on life in general and higher education in particular. Let me reassure you that the whole EUI staff and I stand ready to assist you with all of your logistical and academic needs. We are confident that we can make this experience as smooth and as enjoyable as it was for your predecessors.

The EUI will be open for business when you arrive. There is no denying that there will be hurdles to overcome, but the Institute has learnt lessons over the past three months and has displayed a remarkable agility in adapting to new and testing circumstances.

We are aware of the challenges, and we have put in place measures to tackle them. Our goal for next academic year is to conduct our regular academic activities with a maximum security.

While the acute phase of the crisis seems to be behind us, and Italian authorities have relaxed the precautionary measures in place, social distancing will remain imperative for months to come. For the EUI, social distancing will mean smaller classrooms and fewer working spaces available on campus.

Having carefully considered this situation, the EUI opted for a hybrid system, combining online and presence-based activities. Registration will take place online, for the first time in the history of the EUI. We are already preparing a series of pre-recorded tutorials and scheduling video conferences to share all of the information you may need during your induction period.  

The development of online teaching represents a source of new opportunities: academics from our networks and from partner institutions who in normal circumstances might have found it difficult to travel to Florence will be able to connect with our online classrooms, enriching our teaching. Brightspace, our virtual learning environment, has been bolstered, and our academic community is already hard at work to conceive innovative, engaging, and effective teaching methodologies for remote classes.

Joining us will also help you benefit from one of the strengths of the EUI: Its vibrant, tightly knit, multicultural and multidisciplinary academic community. Enabling multifarious exchanges amongst members of the EUI Community is one of the reasons why we continue to seek new ways to expand the available common spaces while preserving the safety of everyone on campus.

 I look forward to welcoming you as part of our community in September,

Renaud Dehousse, President of the European University Institute
 

 

DehousseWelcome

The following information concerns Ph.D. and LL.M. Researchers, Max Weber Fellows, Jean Monnet Fellows, Policy Leader Fellows and STG Master Students admitted to the Academic Year 2020-2021. It will be updated on a regular basis in order to reflect the course of events and the adjustments made accordingly. 

Last updated on 17 June 2020

 

Frequently Asked Questions


Will my scholarship or fellowship be regularly paid?

Funding for scholarships and fellowships have been allocated, and they will be regularly paid provided that the registration has been completed and that the residence requirement is respected.
If you are unable to arrive in Florence on time for registration for reasons of force majeure, or you have questions on this matter, please contact:

 

Am I still required to move to Florence?

All students, researchers and fellows should reside in Florence or its immediate surroundings.
If you are unable to arrive in Florence on time for registration for reasons of force majeure, or you have questions on this matter, please contact the relevant office:

 

I have been accepted to EUI. Can I request a deferral?

If you have accepted an offer to study at the EUI but you are unable to start your programme for reasons of force majeure please contact the office in charge of your programme:

 

I am a Ph.D. researcher and I am unable to start my studies; will I have to return the scholarship that I have received?

Ph.D. researchers receive their first payment early September and they will have to return the full monthly amount in case of withdrawal.

Will the start of the Academic Year 2020 be delayed?

 No, the EUI Academic Year will start as usual on 1 September 2020.

 

How will registration work?

This year, the administrative steps of the registration process will be completed online, before your arrival. You are still expected to arrive in Florence to check in with the EUI Administration following this calendar:

  • Ph.D. Researchers, ECO Department: 26 August 2020.
  • Ph.D. Researchers, HEC-LAW-SPS Departments; LL.M. Researchers; STG Master’s Students: 1 September 2020.
  • Max Weber Fellows; Jean Monnet Fellows; Policy Leader Fellows: 2 September 2020.

You will be contacted in due time by the EUI Administration with detailed instructions on how to complete the online process and regarding the format of the registration procedure upon arrival.

If you are unable to arrive in Florence on time for registration for reasons of force majeure, or you have questions on this matter, please contact the relevant office (see "Contact Information" below).

 

Will the Introduction Programme be hold as planned?

The Introduction Programme will take place in September as planned but it will be adapted to the current circumstances. New conditions and schedules for fellows and researchers will be available here starting in mid-July.

How will academic activities take place during the next Academic Year?

Each Academic Unit is defining the optimal way to deliver its seminars and organise other academic activities.
Updated information will be published on the relevant website:

 

Will I be able to access IT and electronic library resources remotely?

Yes, once the Programme has officially started and you have registered and activated your EUI account, you will be able to access IT resources remotely following the detailed instructions available here (EUI login required). Instructions to access Library eResources off-site (remote), are available here.

 

Will I be allowed to access Library services?

Current conditions for accessing EUI Library services are detailed here. In addition, that EUI has already set up the following temporary services:

 

For reasons of force majeure I could not travel to Florence in time for the start of the Academic Year. Am I still allowed to access remotely the EUI Library resources?

If  you cannot travel to Florence in time for the start of the Academic Year for reasons of force majeure, you should contact as soon as possible the relevant office:

If an exception is granted, at the beginning of the Academic Year you will receive the code to access EUI Library eResources. To access eResources off-site (remote), please follow the instruction available here.

 

Will I be able to access the Historical Archives of the European Union?

Current conditions for accessing the reading room of the Historical Archives of the European Union are detailed here.

Will I be able to travel to Italy?

Latest information on travel restrictions and regulations are available here.


Can you help me obtain a visa to travel to Italy?

Researchers, fellows and students that require a visa to travel to Italy are being assisted with their mission visa application by the Admissions Offices and the Welcome Unit.
If you have any questions or require further assistance, please click here or contact the relevant office:

 

In case it is necessary for me to quarantine for two weeks upon my arrival to Italy. What shall I do?

Latest information on travel restrictions and regulations are available here.
In case you must quarantine for two weeks upon your arrival to Italy, please inform the relevant office:

Please note that all students, researchers and post-doctoral fellows arriving in Italy before the start of the Academic year (1 September 2020) should be covered by their own health insurance.

What happens to the deposit I have already paid for my flat if I can no longer come to the EUI due to the circumstances?

All newcomers having booked an EUI Flat between March and September 2020 and having to cancel their reservation due to force majeure will receive their deposit back.

All newcomers having booked a flat between March and September 2020 on the private market through the EUI concessionaire “Florence Housing Services Real Estate Agency” (FHS) and having to cancel their reservation due to force majeure will receive the best possible assistance by FHS staff in negotiating the eventual refund of the booking deposit.

For those who decide not to use FHS services, please be informed that no assistance can be provided by the EUI in case the landlord refuses to return the deposit.

For any additional information on Housing and COVID-19 issues please click here or contact [email protected].

 

Will I be covered by a health insurance from the start of the Academic Year?

All students, researchers and post-doctoral fellows must have adequate medical insurance for the duration of their stay at the EUI.
In the process of online registration, you will receive detailed information about health insurance and you will have the opportunity to enroll in a health insurance plan if you do not already have one. For additional information click here or contact the Academic Service.

 

I am enrolled in the health insurance plan offered by the EUI but I cannot be in Florence at the beginning of the Academic Year for reasons of force majeure. Is my health insurance coverage still valid?

If you are enrolled in the EUI health insurance plan, the health insurance coverage begins on 1st September in any case, even if you could not travel to Italy in time for the beginning of the Academic year, due to reasons of force majeure. Please note that if you cannot travel to Italy for reasons of force majeure you should promptly inform the office in charge of your programme:

 

When will the EUI crèche reopen?

In line with Italian legislation, the crèche is currently closed until further notice. The service will be reactivated as soon as authorised by the Italian government, which is expected in September, and current and future EUI members will be promptly informed.

 

I was planning to visit the EUI campus before the start of the Academic Year. Is this still possible?

Unfortunately, no. All EUI premises are currently closed to the public until August 31, 2020. However, you can join one of the many online events organized by the EUI.

What is the current Covid-19 situation in Italy?

Latest information and guidelines about the COVID-19 pandemic are available here.
The Italian Ministry of Health (in English and Italian) and the Italian Protezione Civile (in English and Italian) provide daily updates about new cases and instructions the public needs to follow.
More information is available on the website of the Tuscan region (in Italian only).

 

What is the current Covid-19 situation at the EUI?

The “Action Plan for the gradual reopening of EUI premises after the confinement of the COVID-19 crisis and relevant preventive measures” details all preventive measures and the code of behaviour adopted by the EUI, as well as the services currently available at the EUI. 
You can also consult this COVID-19 poster for an overview of main rules to be respected on site.

The overall evolution of the pandemic will be constantly monitored and EUI activities will be adjusted accordingly. Prior to your arrival, please check the EUI website for updated information on measures in force at the EUI.

 

What are the EUI’s plans in case of a resurgence of the virus this fall?

The overall evolution of the pandemic is constantly monitored and EUI activities are adjusted accordingly, in line with Italian legislation. In case of a resurgence of the virus, a reversion to previous limitations might be considered and implemented, with the aim of protecting the health and safety of EUI members. During the first lockdown, the EUI has adopted a range of technological measures to keep the Institute running and ensure the continuity of academic activities via remote teaching and supervision, while adhering to measures to contain Covid-19. The Institute has learnt lessons over the past months and has displayed a remarkable agility in adapting to new and testing circumstances. Our goal for next academic year is to conduct our regular academic activities with a maximum security.

I have a question that has not been answered above. What should I do?

Other useful information about the COVID-19 pandemic is available here.

General information for newly admitted researchers and fellows is available here.

If you have any additional question, please contact the relevant office:

If your query relates specifically to the academic activities, or if you are a Fernand Braudel Fellow, a Visiting Fellow or a Visiting Student please contact the relevant Academic Unit:

 

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Page last updated on 18 June 2020