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Mapping Network Printer in MS Windows 7

 

This information is for EUI members who want to print from their laptops (both EUI ones or privately-owned) on a public MultiFunction Network Printer.

It may be used as well on EUI desktop computers to connect to a specific Departmental and/or Service printer [1] (for example ColourPrinterVSP), provided you know its name beforehand.

The procedure has been tested working on MS Windows 7 Professional and Ultimate, 32 and 64bit Edition. Screenshots are taken from Pro version, thus may slightly differ from other versions.

 

 

Pre-requisites

  • You must have full Administrator rights;
  • Your computer must be configured according to Network Connection instructions;
  • You must be connected to the EUI network either via LAN or WiFi

 

Procedure

  1. Click on Start:
     
    win7_01
    Figure 1: Start menu
     
  2. In the Search bar type the network path to the printserver (followed by the Enter key) in the format:
     
    \\printserver
     
     
    win7_02
    Figure 2: Searching for printserver
     
  3. When asked, enter your EUI credentials (username and password). Username should be entered in the format:
     
    iuedom\your_EUI_username (e.g. iuedom\jsmith)
     
     
    win7_03
    Figure 3: Entering EUI credentials
     
  4. A list of available network printers will appear: double-click on NetworkPrinter (or any other Departmental/Service printer [1]):
     
    win7_04Figure 4: Choosing relevant network printer
     
  5. Windows will start installing the selected printer:
     
    win7_05
    Figure 5: Installation in progress
     
  6. Proper drivers may be pushed directly from the printserver onto your computer; if this is the case, click on Install driver to proceed with the installation:
     
    win7_06
    Figure 6: Installing proper print drivers
     
  7. If installation is succesful, the printer's print-queue will open up:
     
    win7_07
    Figure 7: Printer's print-queue
     
  8. The printer will now be available under Devices and Printers: if you want to set it as the default one, right-click on its icon and select Set as default printer from the pop-up menu. A green tick mark will appear next to the printer to confirm your choice:
     
    win7_08Figure 8: Default printer
     

You have now succesfully configured your computer to print on the network printer.

 

Please Note: if you are using an EUI or a privately-owned laptop be sure to read the Known Issues in case the printer becomes "unavailable/unaccessible" after restarting Windows!

For any further assistance with the above procedure, please contact Portable Device Support.

For any printing problem or queries (including paper jams, printing quota and Printing rights), please contact PrintSupport via EUI Helpdesk.

 

 

 

 

 

[1] = Please make sure you already have rights to access a specific Departmerntal or Service printer BEFORE you attempt installing it. You may ask your departmental assistant or the Service secretary to gain access to such printers.

 

 

Page last updated on 20 August 2017