Guidelines for the Submission of an Appeal and Documentation related to the Appeal Proceedings

Rule 14, High Council Decision n. 12/89


1. Appeals brought before the Board under Article 2 (3) of the Common Provisions shall be addressed to the Secretary of the Board.

2. Appeals shall be lodged in writing in one of the official languages of the Board and signed by the appellant. Two copies thereof shall either be sent by registered post or handed to the Secretary who shall acknowledge receipt.

3. The following details must be supplied:

a) surname, first names and address of appellant,

b) originator, date and object of the explicit or implicit decision challenged,

c) statement of facts, evidence and arguments,

d) date and signature.

Point 4 was replaced by article 1 of the High Council decision 9/2008.

Article 1, High Council Decision n. 9/2008


Article 14, paragraph 4 of High Council Decision 12/89 shall be replaced by the following text:

“Appeals of the First Instance must be submitted in writing within three months of the date of the notification of the Principal’s decision on the complaint or of expiry of the period prescribed in Article 74 (2) of the Common Provisions.

Appeals to the Appeals Board must be submitted in writing within two months of the date of the notification of the First Instance’s decision”

Application of the rule


In order to ensure correct application of this rule, in respect of potential appellants, during periods of official closure of the EUI and in case of absence of the Secretary, the EUI judicial bodies consider that having the date of receipt at the Institute stamped on the envelopes addressed to the Secretary is the most appropriate way to assure respect for the time limits set for the submission of any appeal and any other document related to the appeal.

Where any period of time prescribed by the Common Provisions or the Rules of Procedure, or prescribed by the EUI Judicial bodies for lodging documents related to the appeal, in connection with appeals before the Appeals Board or the Organ of First Instance would otherwise end on a Saturday, Sunday, or a day when the European University Institute is officially closed, it shall be extended until the end of the first following working day.

The relevant date for compliance with time limits for submitting any appeal and any other document related to the appeal is the date of receipt at the Institute.

Appeals and documents related to the appeals lodged by registered post


In case the appellant decides to lodge his appeal by registered post, the EUI Mailing Service (which is part of the Logistic Service and is located at the Badia Fiesolana Porters’ Office), in charge ofreceiving the EUI incoming mail, shall transmit every document addressed to the Secretary of the Organ of First Instance and of the Appeals Board to the EUI Protocol Office.

The officer in charge shall stamp the date of receipt at the EUI on the envelope of the mail and shall, with no delay, forward it to the Secretary. The same officer shall also stamp, sign and send back, if it is the case, the return receipts related to the above mentioned mail.

Appeals and documents related to the appeals lodged by handling


Handling an appeal or any other document addressed to the Secretary of the Organ of First Instance and of the Appeals Board shall be admitted only with prior appointment made by any of the parties involved in the appeal at least 24 hours in advance. In case of absence of the Secretary, considering that the valid date of receipt at the EUI shall be indicated by the Protocol office stamp, the direct handling shall be made through this office. It is the responsibility of the parties to check the working hours of the office in advance.

These Guidelines have been introduced by the Chairman of the Appeals Board and are effective since 2012.

Secretary of the Organ of First Instance and of the Appeals Board


Secretary of the Organ of First Instance and of the Appeals Board

c/o Internal Audit Service

European University Institute
Badia Fiesolana
Via dei Roccettini 9
I-50014 San Domenico di Fiesole (FI)

Tel. 0554685652/0554685431

[email protected] 

Page last updated on 08 November 2017

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