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COVID-19: Information for Newly Admitted Students, Researchers and Fellows

Maximum activity with maximum safety

"First of all, congratulations for having been selected to study and to carry out your research at the EUI. Having been in your place, I know this is the time when you are asking yourselves a lot of questions in preparation for this important new phase in your life.

This year you probably have even more questions, in light of the impact of the COVID-19 pandemic on life in general and higher education in particular. Let me reassure you that the whole EUI staff and I stand ready to assist you with all of your logistical and academic needs. On the basis of this year’s experience, we are confident that we can make this experience as smooth and as enjoyable as it was for your predecessors.

The EUI will be open for business when you arrive. There is no denying that there will be hurdles to overcome, but the Institute has learnt lessons over the past year and has displayed a remarkable agility in adapting to new and testing circumstances.

We are aware of the challenges, and we have put in place measures to tackle them. Our goal for next academic year is again to conduct our regular academic activities with a maximum safety.

While the acute phase of the crisis seems to be behind us, and Italian authorities have relaxed the precautionary measures in place, social distancing will remain imperative for months to come. For the EUI, social distancing will mean smaller classrooms and fewer working spaces available on campus.

Having carefully considered this situation, the EUI opted for a hybrid system, combining online and presence-based activities. Registration will take place online and we are preparing a series of pre-recorded tutorials and scheduling video conferences to share all of the information you may need during your induction period.

The development of online teaching represents a source of new opportunities: academics from our networks and from partner institutions who in normal circumstances might have found it difficult to travel to Florence will be able to connect with our online classrooms, enriching our teaching. Brightspace, our virtual learning environment, has been bolstered, and our academic community is already hard at work to conceive innovative, engaging, and effective teaching methodologies for remote classes.

Joining us will also help you benefit from one of the strengths of the EUI: Its vibrant, tightly knit, multicultural and multidisciplinary academic community. Enabling multifarious exchanges amongst members of the EUI Community is one of the reasons why we continue to seek new ways to expand the available common spaces while preserving the safety of everyone on campus.

I look forward to welcoming you as part of our community in September"

Renaud Dehousse, President of the European University Institute

Frequently Asked Questions

The following information concerns Ph.D. and LL.M. Researchers, Max Weber Fellows, Jean Monnet Fellows, Policy Leader Fellows and STG Master Students admitted to the Academic Year 2020-2021. It will be updated on a regular basis in order to reflect the course of events and the adjustments made accordingly. 

Last updated on 15 June 2021

Will my scholarship or fellowship be regularly paid?

Funding for scholarships and fellowships have been allocated, and they will be regularly paid provided that registration is completed (including the sharing of bank account details) and the residence requirement respected.

If you are unable to arrive in Florence on time for registration for reasons of force majeure, or you have questions on this matter, please contact:

Am I still required to move to Florence?

All students, researchers and fellows should reside in Florence or its immediate surroundings.
If you are unable to arrive in Florence on time for registration for reasons of force majeure, or you have questions on this matter, please contact the relevant office:

STG Master’s Students: STG Admissions Office 

I have been accepted to EUI. Can I request a deferral?

If you have accepted an offer to study at the EUI but you are unable to start your programme for reasons of force majeure please contact the office in charge of your programme:

I am a Ph.D. researcher and I am unable to start my studies; will I have to return the scholarship that I have received?

Ph.D. researchers receive their first payment early September. In case of withdrawal from the Ph.D. programme the full amount must be returned.

Will the start of the Academic Year 2021/22 be delayed?

No, the EUI Academic Year will start as usual on 1 September.

How will registrations work?

This year, the administrative steps of the registration process will be completed online, before your arrival. You are still expected to arrive in Florence to check in with the EUI Administration following this calendar:

  • Ph.D. Researchers of the ECO Department: 26 August 2021.
  • Ph.D. Researchers of the HEC-LAW-SPS Departments and LL.M. Researchers and Policy Leader Fellows: 1 September 2021.
  • STG Master Students, Max Weber Fellows, Jean Monnet Fellows, Policy Leader Fellows: 2 September 2021.

You will be contacted in due time by the EUI Administration with detailed instructions on how to complete the online process and regarding the format of the registration procedure upon arrival.

If you are unable to arrive in Florence on time for registration for reasons of force majeure, or you have questions on this matter, please contact the relevant office (see "Contact Information" below).

Will the Introduction Programme take place as planned?

The Introduction Programme will take place in September and if necessary adapted to the circumstances. The latest programme version is available here.

How will academic activities take place during the next Academic Year?

Each Academic Unit decides how seminars and other academic activities are delivered or organised. Updated information is available on the relevant websites:

Will I be able to access IT and electronic library resources remotely?

Yes, once the Programme has officially started and you have registered and activated your EUI account, you will be able to access IT resources remotely following the detailed instructions available here (EUI login required). Instructions to access Library eResources off-site (remote), are available here.

Will I be allowed to access Library services?

Current conditions for accessing EUI Library services may be found here. In addition, the following temporary services are in place:

For reasons of force majeure I could not travel to Florence in time for the start of the Academic Year. Am I still allowed to access remotely the EUI Library resources?

If you cannot travel to Florence in time for the start of the Academic Year for reasons of force majeure, you should contact as soon as possible the relevant office:

If an exception is granted, at the beginning of the Academic Year you will receive information on how to access EUI Library eResources. To access eResources off-site (remote), please follow the instruction available here.

Will I be able to access the Historical Archives of the European Union?

Current conditions for accessing the reading room of the Historical Archives of the European Union are detailed here.

Will I be able to travel to Italy?

Latest information on travel restrictions and regulations is available on the website of the Italian Ministry of Foreign Affairs and International Cooperation

Can you help me obtain a visa to travel to Italy?

Researchers, fellows and students that require a visa to travel to Italy are being assisted with their mission visa application by the Admissions Offices and the Welcome Unit.
If you have any questions or require further assistance, please contact the relevant office:

I need to quarantine upon my arrival in Italy. What shall I do?

In case you must quarantine upon your arrival in Italy, please visit this webpage and inform the relevant office:

Please note that all students, researchers and post-doctoral fellows arriving in Italy before the start of the Academic year (1 September 2021) should have adequate health insurance coverage.

What happens to the deposit I have already paid for my flat if I can no longer come to the EUI due to the circumstances?

All newcomers who booked an EUI Flat and have to cancel their reservation due to force majeure (= health emergency), will receive their entire deposit back.
All newcomers who booked accommodation on the private market through the EUI concessionaire “Florence Housing Services Real Estate Agency” (FHS) and have to cancel their reservation will lose their booking deposit (as indicated in the Rental Proposal you signed). However, FHS is available to provide support and assistance in negotiating with your property owner in regards to any issues you might encounter.

For those who decide not to use FHS services, please be informed that no assistance can be provided by the EUI in case the landlord refuses to return the deposit.

For any additional information on Housing and COVID-19 issues please click here or contact [email protected].

Will I be covered by a health insurance from the start of the Academic Year?

All students, researchers and post-doctoral fellows must have adequate medical insurance for the duration of their stay at the EUI.
In the process of online registration, you will receive detailed information about health insurance and you will have the opportunity to enroll in a health insurance plan if you do not already have one. For additional information click here or contact the Academic Service.

I am enrolled in the health insurance plan offered by the EUI but I cannot be in Florence at the beginning of the Academic Year for reasons of force majeure. Is my health insurance coverage still valid?

If you are enrolled in the EUI health insurance plan, the health insurance coverage begins on 1st September in any case, even if you could not travel to Italy in time for the beginning of the Academic year, due to reasons of force majeure. Please note that if you cannot travel to Italy for reasons of force majeure you should promptly inform the office in charge of your programme:

When will the EUI crèche reopen?

In line with Italian legislation, the EUI crèche will reopen on 23 August 2021. Parents are invited to submit the enrolment form (English version, Italian version) at their earliest convenience.

Please note that the above mentioned provisions are based on the current situation, and therefore may be subject to modifications depending on the evolution of the pandemic situation and consequent legal framework. For more information on crèche service click here.

Will I be able to access EUI canteens and bars?

Canteens and bars are open at the Badia Fiesolana, Villa La Fonte, Villa Salviati and Villa Schifanoia. For more details on rules and provisions to access this service click here.

I was planning to visit the EUI campus before the start of the Academic Year. Is this still possible?

Unfortunately, no. All EUI premises are currently closed to the public until August 31, 2021. However, you can join one of the many online events organized by the EUI.

I was planning to visit the EUI campus before the start of the Academic Year. Is this still possible?

Unfortunately, no. All EUI premises are currently closed to the public until August 31, 2020. However, you can join one of the many online events organized by the EUI.

What is the current Covid-19 situation in Italy?

Latest information and guidelines about the COVID-19 pandemic are available here.
The Italian Ministry of Health (in English and Italian) and the Italian Protezione Civile (in English and Italian) provide daily updates about new cases and instructions the public needs to follow.
Multilingual information on the coronavirus in Tuscany is available here and the covid-19 related decrees issued by the region of Tuscany can be found on the website of the Tuscan region (in Italian only).

What is the current Covid-19 situation at the EUI?

The “EUI New Academic Year Safety Layout" details all preventive measures and the code of behaviour adopted by the EUI during “Phase 9” (26 April – 31 July 2021), as well as the services currently available at the EUI. This document, as well as other useful information on COVID-19 and the EUI campus, is available here (EUI login required).

The overall evolution of the pandemic will be constantly monitored and EUI activities will be adjusted accordingly. Please check the EUI website for updated information on measures in force at the EUI.

What are the EUI’s plans in case of a resurgence of the virus this fall?

The overall evolution of the pandemic is constantly monitored and EUI activities are adjusted accordingly, in line with Italian legislation. In case of a resurgence of the virus, a reversion to previous limitations might be considered and implemented, with the aim of protecting the health and safety of EUI members. During the first lockdown, the EUI has adopted a range of technological measures to keep the Institute running and ensure the continuity of academic activities via remote teaching and supervision, while adhering to measures to contain Covid-19. The Institute has learnt lessons over the past year and has displayed a remarkable agility in adapting to new and testing circumstances. Our goal for next academic year is to conduct our regular academic activities with a maximum security.

I have a question that has not been answered above. What should I do?

If you have any additional question, please contact the relevant office:

If your query relates specifically to the academic activities, or if you are a Fernand Braudel Fellow, a Visiting Fellow or a Visiting Student please contact the relevant Academic Unit:


Page last updated on 17/06/2021

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