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How to Apply

Application Form – Register Early, Submit by the Deadline

Applications Deadline

The applications deadline for the 2020/2021 fellowships was 22 January 2020 (17:00 CET). It is no longer possible to apply.

Applications have to be submitted through the Online Application Form. There are no paper forms to complete or to mail – hard copy or e-mail applications will not be accepted.

There are two distinct phases in the application process:

1. Register your application

2. Submit your application by 22 January 2020 (17:00 CET)

Once you have registered your application you may continue to work on the application details and attachments until the deadline. Submit the application only when you have filled in all the information correctly and have successfully uploaded the final version of the attachments.

After submission, it will not be possible to update or modify your application. 

Requested Documents

  • Prepare your CV in PDF. Additionally, a short biography is requested in the application form. The bio serves the purpose of the selection process and will also be used for communications purposes if the applicant is accepted for the fellowship. It should be written in third person singular and be around 100-120 words (around 800 characters with spaces)
  • Prepare a letter of motivation (max 2 pages) in PDF, describing your interests and/or links with transnational policy issues, your future professional ambitions and the reasons to apply for the fellowship (a short summary of this document of max. 1000 characters is requested in the application form)
  • Prepare a detailed work-plan with title (max 2 pages) in PDF, describing what you hope to achieve during the fellowship, and the details of the steps necessary to achieve that goal (a short summary of this document of max. 1000 characters is requested in the application form). This material should be able to fairly represent how you plan to progress with your topic during the fellowship. It should not be driven by a study plan but by the benchmarks the fellow wants to accomplish. Applicants need to be able to present their plans in a clear way for the committee to understand their ambition during the fellowship. As all plans are different, there is no sample available. The programme does not formally require any formal deliverables, however, if the applicant plans to achieve some tangible results as part of the work plan, they can be listed in this section.
  • A copy of the highest educational certificate, in PDF.
  • Optional (candidates are free to decide if they want to use this option or not): a sample of their work (a report, a policy brief, an article, an op-ed, a weblink) to help demonstrate the interests and ambitions of the candidate, in PDF.

Please use standard international fonts, do not use macros, special characters, password-protection, electronic signatures or logos. Documents should be submitted in English.

Letters of References

  • Letters of References

    • Applicants should provide the name of one referee, preferably a person who has worked with the applicant, and ensure that the reference is submitted online directly by the referee by the deadline 22 JanuaryReferences will not be accepted after the deadline. 
    • In addition to this, applicants are requested to provide the name and contact details of one other referee whom the EUI may contact.
    • References from current full-time or part-time EUI professors will not be accepted.

    The referee whom you have nominated as the one submitting the letter by the deadline will be contacted and will be allowed to submit the reference only after you have completed and registered the first step of the online application form including the name and contact details of the referee. In order to receive the reference in time by the deadline, you should register the referee details as soon as possible. This is possible any time and you do not yet need to submit the final version of your application at that time.

    When you register your referee’s contact details in the online application form, an email requesting a reference on your behalf is automatically sent to the referee you have nominated. Nevertheless, it is your responsibility to contact the referee directly to inform her/him of your request, to verify that s/he has received the email request and to ensure that s/he submits the reference by the deadline. Please note that reference letter can be submitted by the registered referee (before the deadline) even after you have submitted your application. Registered referee may also submit the reference letter by email, contacting: [email protected]

Note for Referees

Once the candidate has registered the details of his/her referee, the referee will receive an e-mail with access details for submitting the reference letter online. 

  • Reference should be submitted as PDF file. Please use standard international fonts, do not use macros, special characters, password-protection, electronic signatures or logos. 
  • Do not send a hard copy.
  • You may write in a language other than English, but English will guarantee the widest possible reading.
  • References from current full-time or part-time EUI professors will not be accepted.
  • If in doubt or if you prefer to submit your reference letter by email, please contact: [email protected]

The deadline for submitting references is 22 January. Kindly note that the EUI encourages candidates to apply and register their referees as early as possible: the application process is open from 12 December/15 November to the 22 January deadline.

English Knowledge

The expected level of English proficiency is level C1 of the Common European Framework of Reference (CEFR). English certificate is not requested as part of the application, but successful candidates may be invited for an interview in English and requested to provide a certificate/supporting document on registration. This can be one of the international certificates listed below, or another supporting document showing that the candidate’s level of English is sufficient for using it as a working language (for example, a certificate of attendance of English language schools, a degree in English as a foreign language, a proof of work at an English-speaking environment). Native English speakers are exempt of proof.

  • Test of English as a Foreign Language (TOEFL)
  • International English Language Testing System (IELTS)
  • Cambridge English Examinations (CAE)
  • Test of English for International Communication (TOEIC)
  • Business English Certificate (BEC)

Selection Procedure

Candidates are reviewed by a committee consisting of the staff of the programme, policy makers and academics. Shortlisted candidates may be requested an interview. Referees may be approached for additional information. Final approval is made by the EUI Executive Committee. The decision is final and there is no appeal. 

The application deadline for the 2020/2021 fellowship is 22 January 2020 (17:00 CET).  No extensions will be granted and late applications will not be accepted.


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Page last updated on 23 January 2020