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Subsidies for Publications


The author is encouraged to seek commercial publication of the thesis as a book, in which case, they will have to find a publisher. Should the publisher require a subsidy for the editing, translating or indexing of the manuscript, or for the reproduction of photos, the author may request a subsidy from the Law Department, but subsidies are limited and printing costs cannot be covered. The request should be made to the Head of Department and include the terms of publication offered by the publisher. 

Formal requirements for requesting a subsidy  

If the subsidy request relates to the commercial publication of an EUI thesis, a written request must be sent to the department within two years from the thesis defence date. The dossier should contain the following information:

Documentation provided by the department: the thesis manuscript evaluation form, filled out by the President of the Examining Board at the time of the thesis defence.  

Documentation provided by the applicant:

  1. a concrete proposal (which could be a contract) from a reputed publisher in the field to publish the manuscript, including any available review on the manuscript, the estimated costs, and time-frame for publication;
  2. justification for the subsidy request (a letter explaining the need for a subsidy).


Procedures for awarding the subsidy

Once the book has been published, an original invoice specifying the work done (i.e. editing, indexing, etc.) should be sent to the department. Two copies of the published book should be sent to the department, which subsequently sends them to the Library secretariat.

The following need to be inserted into the published book:

  • logo and full name of EUI;
  • sentence mentioning the EUI subsidy (e.g. "This book has been published with a financial subsidy from the European University Institute" or "ouvrage publié avec une subvention financière de l'Institut Universitaire Européen");
  • sentence stating that the publication is based on an EUI thesis defended at the EUI, department and year (e.g. "This publication is based on, or is a revised version of, an EUI PhD/LLM thesis").

The subsidy will only be paid if the above-mentioned requirements have been fulfilled. Requests related to delays in publication and any change in the title of the publication must be submitted to the department.

See guidelines and procedures in the 'Corporate Visual Identity and Publications Manual'.

Once a thesis has been published, the department will be pleased to add the relevant publication details to its web page of Published PhD Theses.


Page last updated on 03 August 2021

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