Laptop Procurement Procedure

What is offered

• Two standard laptop families are available to choose from:
  • Windows (one or more brands/models)
  • Apple (usually a MacBook Pro)
• Specifications can be found here: Standard Laptop, Tablet and eBook Specs
• The EUI usually has some of these laptops in stock so as to ensure quick supply of these goods.
• Extra warranty extension and  spare battery are mandatory for standard laptops.

Procedure

• Fill out the online Procurement Request Form.
• You are required to provide source of funding and justification.
• Upon receipt of the form, the Purchase Office will notify the relevant Financial Manager for the verification of the source of funding and the creation of the commitment.
• The order will be placed as soon as the proof of financial commitment has been received by the Purchase Office.
• Proof of the order will be communicated by the Purchase Office.

Delivery

• Some days are needed for the registration of the laptop to your name, and for installing the campus licensed software on the laptop.
• Information on the delivery of the laptop will be communicated to the requester by the Purchase Office and the laptop will be delivered by your local ICT User Support.
• Upon receipt of the laptop, the user will be required to sign an Acknowledgement of Receipt of Goods.

Support

• You will receive assistance from the ICT Service for the laptop when needed.

When you leave

• You will have an option to redeem the laptop (please notify the Purchase Office at least 3 months ahead), otherwise you will be requested to return it to ICT service.

What is offered

• The ICT Service may assist you to acquire a laptop of your choice but only of the following brands:
  • Dell
  • Apple
• A set of minimum requirements is mandatory (i.e Operating Systerm in English, etc.): if these are not met, the purchase request will NOT be authorised.
• Non-standard laptops are shipped from abroad and usually take a long time to arrive. Depending on the specifications requested this can take from 5 to 8 weeks.
• Pricing may vary depending on the configuration chosen.

Procedure

• Fill out the online Procurement Request Form.
• You are required to provide source of funding and justification.
• Upon receipt of the form, the Purchase Office will notify the relevant Financial Manager for the verification of the source of funding and the creation of the commitment.
• The order will be placed as soon as the proof of financial commitment has been received by the Purchase Office.
• Proof of the order will be communicated by the Purchase Office.

Delivery

• Some days are needed for the registration of the laptop to your name, and for installing the campus licensed software on the laptop.
• Information on the delivery of the laptop will be communicated to the requester by the Purchase Office and the laptop will be delivered by your local ICT User Support.
• Upon receipt of the laptop, the user will be required to sign an Acknowledgement of Receipt of Goods.

Support

• You will receive assistance from the ICT Service for the laptop when needed but resolution is not guaranteed (support on "best effort" basis).

When you leave

• You will have an option to redeem the laptop (please notify the Purchase Officer at least 3 months ahead), otherwise you will be requested to return it to ICT service.

What you are requested to

• Provide Purchase Office with the technical specifications of the laptop and wait for ICT Service's written approval.
• After submitting the Purchase Request Form (see Procedure here below), and before buying the laptop, wait for Financial Manager's written approval.

Procedure  

• Fill out the online Procurement Request Form.
• You are requested to provide source of funding and justification.
• Upon receipt of the form, the Purchase Office will notify the relevant Financial Manager for the verification of the source of funding and the creation of the commitment.
• Wait for Financial Manager's written approval to proceed with the purchase.

Delivery

• The requester should submit the proof of purchase to the Financial Manager, who will ensure that the provisional commitment suffices.
• The requester must deliver the goods (new and untouched) to the local ICT User Support.
• Some days are needed for the registration of the laptop to your name, and for installing the free campus licensed software.
• Information on the delivery of the laptop will be communicated by the Purchase Office.
• Upon receipt of the laptop, the user will be required to sign an Acknowledgement of Receipt of Goods.

Support

• You will NOT receive assistance from the ICT Service for the laptop.

When you leave

• You will have an option to redeem the laptop (please notify Purchase Office at least 3 months ahead), otherwise you will be requested to return it to ICT service.

What is offered

• The EUI can install some licensed software on your personally-owed laptop for the time of your contract, after which the software needs to be deleted.

Support

• You will NOT receive assistance from the ICT Service for the laptop.