If you come to Florence on the occasion of your thesis defence, you should contact the relevant Departmental Assistant.
In order to claim reimbursement, you are asked to complete the Expenses Declaration for Visitors and submit it within 30 days after the defence to the Departmental Assistant.
For members of thesis defence committees
Visitors who come to the EUI as members of the thesis defence committee should follow the same administrative procedures presented in sections “Before a visit” and “After a visit” above.
Special Provisions for Theses
The Head of Department can authorise a daily allowance up to €200 per day for visits related to external members of thesis committees. For the day of the thesis defence only, the Head of Department can authorise a daily allowance up to €400.
In exceptional cases, the Head of Unit can propose that a fee up to €200 (not a daily allowance – contract is not required) can be paid to external members of thesis committees who without being present at the EUI took part in the thesis' revisions/discussion. A fee of up to €200 can be paid to a thesis co-supervisor who cannot attend the thesis defence for reasons adequately justified.
For further details see the Decision 35/13 of the Principal.