Services for Users
Skip to content

Services for Users

Opening Hours

Monday to Friday from 8.30 am to 5.00 pm

In light of the anti-COVID measures taken by the Italian government and at the European University Institute, the reading room is open to the public at the usual business hours under the following temporary conditions:

1) Users must contact the HAEU prior to their visit and inform the Archives about the provisional date and time of their arrival and departure.

2) Users must follow the security and safety instructions given by the Service Desk and reading room assistants.

3) Users are advised to prepare a list of files for consultation beforehand by searching the HAEU online inventories.

4) Users who are unable to travel to Italy to consult the Archives due to the pandemic may request digitalisation of selected files by writing to Before making any request for digitalisation, conduct an advanced search in our database to see if the file has already been made available in digital (pdf) format. 

5) As regards specific conditions for travelling to Italy from abroad, please consult this page.

To request access to the HAEU reading room, please contact:

Historical Archives of the European Union

European University Institute

Archives Users Service Desk

Villa Salviati, Via Bolognese 156, I - 50139 Florence

Tel: (+39) 055 4685 649, Email:

Upcoming closing dates

  • Easter break: 14 - 18 April 2022
  • Italian Liberation Day: 25 April 2022
  • Europe Day: 9 May 2022
  • Florence Feast of San Giovanni: 24 June 2022
  • Summer break: 8 August - 21 August 2022
  • All Saints Day break: 31 October & 01 November 2022
  • Winter closure: 23 December - 31 December 2022
Historical archives researcher closeup


One of the main goals of the Historical Archives is to grant to the scholarly community and interested citizens access to EU institutional archives. Specialised staff deliver services to users who wish to consult the archives in a dedicated reading room at Villa Salviati or remotely upon request. All on-site users are requested to apply for admission by compiling an admission form.

The HAEU online database provides access to the inventories of all holdings preserved at the HAEU, as well as to many digital or digitised documents or audiovisual items that are directly available for online consultation after registration on the online platform.

Users requiring further information can contact the Archives service desk electronically or by phone, and can arrange an appointment with the responsible archivist. Upon request, the HAEU also organises visits of the Archives and Villa Salviati, including the archival vaults, the Villa’s gardens and the Grotto.

Rules Governing the Use of the Historical Archives of the European Union in Florence

The policies of the Historical Archives of the European Union are governed by Council Regulation No. 354/83 amended by Council Regulation No. 2015/496 (EU), notwithstanding the application of further legislation and contractual obligations.

The historical archives of EU Institutions are open to the public after a period of 30 years. The citizens’ right to access European Parliament, Council and Commission documents prior to the period of 30 years is ruled by Regulation 1049/2001 of 30 May 2001. In certain cases, the processing, declassification and preparation of archives for public access by their originating institution may delay the deposit and opening of the archives beyond 30 years. Provisions for the protection of natural persons with regard to the processing of personal data and on the free movement of such data are laid down in Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016. The data protection rules of the European University Institute are laid in the Decision of the President No.10 of 18 February 2019.

Consult the complete set of rules concerning the access, use, data protection, and reproduction of archival resources of the Historical Archives of the European Union.

Page last updated on 30/05/2022

Go back to top of the page