The application process consists of several stages, from the initial submission through departmental review and final approval, followed by the completion of any requirements set by the host institution. Researchers are encouraged to plan ahead and allow sufficient time to prepare their application and, where applicable, obtain confirmation from their prospective host institution.
Application Timeline
15 October - Applications open
Applications open via the myEUI portal. Researchers will receive a notification with the application link and instructions.
29 November - Application deadline
All applications must be submitted by 29 November. Late applications will not be considered.
Mid-December - Departmental review
Applications are reviewed and assessed during the departmental meeting in mid-December.
January - Final approval
Selected applications are submitted to the Entrance Board for final approval.
Following approval - International Mobility Office
Once approval has been confirmed, the International Mobility Office (IMO) will contact selected researchers and guide them through the next steps.
Partner universities - Host university application
For exchanges with partner universities, the IMO will guide researchers through the host university application process. Researchers are responsible for completing the required application and submitting all necessary documentation by the host institution’s deadlines and in accordance with its requirements.
Non-partner universities - Researcher-led arrangements
For exchanges with non-partner universities, it is the researcher’s responsibility to make the necessary arrangements with the host institution and secure admission. The IMO is not involved in the admission or application process with non-partner universities. Researchers should contact the prospective host institution directly and comply with its application procedures, documentation requirements, and deadlines.
Assessment criteria for selection
Applicants should address the following criteria when preparing their application:
- Academic quality and relevance of the research project
- Ambition, clarity, and feasibility of the proposed work plan
- Expected benefits for the researcher and potential broader impact
Appeals
In line with the EUI’s general academic rules and regulations, researchers can appeal against the recommendation of the department and/or against a decision taken by the Entrance Board on non-academic grounds to the Graduate Programme Appeals Committee. For all details regarding appeals procedures, see Chapter 17 of the EUI Academic Rules and Regulations.