Erasmus+ Mobility Programme

EUI doctoral researchers and students selected by the Entrance Board or their academic department to participate in Erasmus+ mobility may be eligible for an Erasmus+ grant, provided they meet the programme’s requirements.

The grant is paid by the EUI using funds provided by the European Commission and allocated annually to the EUI through INDIRE, the Italian National Agency for Erasmus+.

The grant contributes towards the additional costs of undertaking a placement abroad. It is not intended to cover all mobility-related expenses and should not be relied upon to cover essential living costs, such as rent and food.

The Erasmus+ grant is separate from your regular EUI scholarship or stipend and does not replace it.

How is the grant calculated?

The European Commission establishes the framework for Erasmus+ grant rates, which are implemented according to the applicable funding rules. The amount you receive depends on several factors, including:

• The duration of your mobility placement.
• The country in which your host institution is located.
• The type of Erasmus+ mobility activity.
• Whether you qualify for additional support as a participant with fewer opportunities.

The amount awarded to each participant is calculated according to the applicable rules and the details of their placement.

The duration of your placement should be:

• For long-term mobilities: 2-12 months
• For short-term mobilities (doctoral researchers): 5-30 days

INDIRE has confirmed the following Grant Rates for 2025/26 placements.

Mobilities with duration 2 – 12 months (long-term mobilities):

Group 1 countries (high cost of living)

Austria, Belgium, Denmark, Finland, France, Germany, Iceland, Ireland, Liechtenstein, Luxembourg, Netherlands, Norway, Sweden, Switzerland, United Kingdom

• Monthly Grant for Study placements: €400
• Monthly Grant for Traineeship placements: €550

Group 2 countries (medium cost of living)

Cyprus, Czech Republic, Estonia, Greece, Latvia, Malta, Portugal, Slovakia, Slovenia, Spain.

• Monthly Grant for Study placements: €350
• Monthly Grant for Traineeship placements: €500

Group 3 countries (low cost of living)

Bulgaria, Croatia, Lithuania, Hungary, North Macedonia, Poland, Romania, Serbia, Turkey.

• Monthly Grant for Study placements: €350
• Monthly Grant for Traineeship placements: €500

Mobility to third countries not associated to the Programme - Erasmus+ International Credit Mobility (ICM): €700 per month + travel grant

Mobilities with duration 5 – 30 days (short-term mobilities):

Up to the 14th day of activity

Amount: €79/day

15th to the 30th day of activity

Amount: €56/day

A travel grant is also added to the total grant for short-term mobility.

Travel grant: Erasmus+ provides a travel grant for all mobility types, which is included in the total grant amount. The travel grant is calculated according to the travel distance (use Erasmus Distance Calculator):

• 10 – 99 km: €56 (Green travel) or €28 (Non-Green travel)
• 100 – 499 km: €285 (Green travel) or €211 (Non-Green travel)
• 500 – 1999 km: €417 (Green travel) or €309 (Non-Green travel)
• 2000 – 2999 km: €535 (Green travel) or €395 (Non-Green travel)
• 3000 – 3999 km: €785 (Green travel) or €580 (Non-Green travel)
• 4000 – 7999 km: 1,188
• 8000 km or more: €1,735

Green travel is defined as the travel that uses low-emission means of transport for the main part of the travel, such as bike, bus, train, or car-pooling.

In order to ensure equal and equitable access and opportunities to current and prospective participants from all backgrounds, there is an additional grant for those with fewer opportunities, for example:

• Students with certified physical, mental and health problems
• Economic disadvantage confirmed by ISEE (according to the indications clarified by the Ministero dell'Università e della Ricerca)
• Students with minor children
• Students who work
• Students who are professional athletes
• Students orphaned by at least one parent
• Students who are children of victims of terrorism and organised crime

Students and graduates with fewer opportunities receive a top-up of the individual contribution allocated for Erasmus+ mobility as follows:

• Long-term mobilities (2-12 months): €250/month
• Short-term mobilities (5-30 days): €100/mobility, if the duration is between 5 and 14 days OR €150 if the duration is between 15 and 30 days

If you are an Erasmus+ participant with fewer opportunities, please contact the International Mobility Office to receive instructions about the documents you need to submit to prove your eligibility to the supplementary grant.

For participants with fewer opportunities, in particular those with needs related to physical, mental or health conditions, whose participation in the mobility would not be possible without extra or other financial support, it will be possible to apply for additional costs directly related to mobility that cannot be covered by the supplementary amount for individual support for participants with fewer opportunities. Please contact the International Mobility Office for further details.

The additional financial support that Erasmus+ provides to participants with fewer opportunities ensures that the programme remains inclusive and open to everyone. Participants who need to apply for an inclusion support allowance should do so via the International Mobility Office as soon as possible before the start of the academic year.

To qualify for an Erasmus+ mobility grant, you must complete and submit the required documentation in accordance with Erasmus+ regulations and EUI procedures.

The documents required depend on the type of mobility you undertake (study or traineeship). Please review the requirements below carefully and ensure that all documents are completed and signed by the relevant parties within the specified deadlines.

Required Erasmus+ documents

1. Grant Agreement

The Grant Agreement sets out the terms and conditions of your Erasmus+ mobility grant.

You must complete, sign and return this document to the International Mobility Office no later than the start date of your placement, as specified in the agreement.

2. Learning Agreement for Studies or Traineeships

The Learning Agreement describes the programme of study, research or training you will undertake at the host institution. It must be approved by both the EUI and the host institution.

You are responsible for completing the document and obtaining the required signatures from the host institution and the EUI before your mobility begins, in accordance with the applicable EUI procedures.

Any changes to the agreed programme during your mobility must be discussed with and approved by the relevant parties.

3. Confirmation of Attendance

At the end of your placement, you must submit a completed Confirmation of Attendance form, signed by the designated contact or responsible team at your host institution.

The document confirms the actual dates of your mobility and is required for the final calculation and processing of your Erasmus+ grant.

4. Transcript of Records, Recognition of PhD Mobility or Traineeship Certificate

The document you must submit at the end of your placement depends on the type of mobility you undertook:

• Study placement involving taught courses: Submit a Transcript of Records issued by the host institution.
• Doctoral research mobility: Submit the Recognition of PhD Mobility document, as applicable.
• Traineeship: Submit a completed Traineeship Certificate, signed by the host institution.

Please ensure that the appropriate document is completed and submitted in accordance with the International Mobility Office’s instructions.

5. Participant Report

At the end of your mobility, you will receive an email containing a link to the Erasmus+ Participant Report.

This online questionnaire allows you to evaluate your mobility experience and provide feedback on the programme. Completing the report is a required part of the Erasmus+ process and is in addition to submitting the other required documents.

Important reminders

• Submit all documents within the applicable deadlines.
• Ensure that documents requiring approval or signatures are completed by all relevant parties.
• Inform the International Mobility Office of any changes to your placement dates or agreed programme.
• Keep copies of all submitted documents for your records.

Failure to submit the required documentation may delay your grant payments or affect your eligibility for the full grant.

If you are unsure which documents apply to your mobility, contact the International Mobility Office before your placement begins.

The Erasmus+ grant is calculated using the applicable monthly rate but is paid as a lump sum in two instalments.

First instalment: 80%

The first instalment, representing 80% of the total grant, is processed at the beginning of the mobility period, once you have submitted the required documentation, including your Grant Agreement and fully signed Learning Agreement.

Second instalment: 20%

The remaining 20% is paid after your placement has ended, subject to submission of all required documents. These include:

• Your Participant Report.
• Your Confirmation of Attendance form.
• Your Recognition of PhD Mobility form, if you are a doctoral researcher, or your Traineeship Certificate, if you are undertaking a traineeship.

Grant payments can only be processed once the required paperwork has been submitted and checked. The International Mobility Office aims to process payments within 10 working days of receiving complete documentation.

Please take these processing times into account when planning your finances.

Erasmus+ research traineeships allow EUI doctoral researchers to work on their PhD research project at a host university under the supervision of a host professor.

Unlike a standard Erasmus+ study exchange, a research traineeship does not require an Erasmus+ inter-institutional agreement between the EUI and the host institution. Eligible researchers may receive Erasmus+ funding, subject to the programme’s requirements.

Research traineeships may be undertaken at both EUI partner and non-partner institutions, provided the host university agrees to the arrangement and the applicable Erasmus+ requirements are met.

Research traineeships at EUI partner institutions

If the EUI has a partnership agreement with a university but no Erasmus+ inter-institutional agreement covering the proposed mobility, the International Mobility Office can explore the possibility of arranging an Erasmus+ research traineeship.

Research traineeships at non-partner universities within the EU

EUI doctoral researchers may also undertake a research traineeship at a university within the EU that is not an EUI partner, provided the host institution agrees to host the researcher and signs an Erasmus+ Learning Agreement for Traineeships.

For exchanges with non-partner institutions, researchers are responsible for making the necessary arrangements and liaising directly with the host institution.

To maintain your eligibility and ensure that your grant is calculated correctly, please keep the following requirements in mind.

Changes to your placement dates

Inform the International Mobility Office as soon as possible if your placement start or end dates change, or if your planned mobility duration is likely to be affected.

Your grant is calculated according to the actual mobility dates confirmed by your host institution. If your placement is more than five days shorter than originally planned, your grant will be recalculated, which may reduce the second instalment.

Requests to extend your placement

Any request to extend your mobility period must be submitted at least one month before your planned end date. Contact the office as early as possible if you anticipate any change to your planned duration.

Compliance with Erasmus+ requirements

You must comply with the terms of your Grant Agreement and submit all required documentation within the applicable deadlines.

Inform the International Mobility Office as soon as possible of any changes or circumstances that could affect your mobility or grant eligibility.

The Erasmus+ App provides information and tools to support participants throughout their mobility journey, from preparing for their placement to returning home.

Through the app, you can:

• Explore mobility opportunities and access relevant application tools.
• Find information and practical guidance for your time abroad.
• Discover events and student offers across Europe.
• Share experiences, tips and advice with other participants.

Download the Erasmus+ App or access the relevant online services using your EUI credentials, where required.

Online Language Support (OLS), available through the EU Academy platform, helps Erasmus+ participants improve their language skills before and during their mobility.

The service supports participants in developing proficiency in the language they will use while studying, working or undertaking a traineeship abroad. It offers flexible access to language-learning resources and helps participants prepare for life and work in an international environment.

OLS also supports the Erasmus+ programme’s objectives of promoting language learning and linguistic diversity.