EUI card for EUI members
The EUI card is a personal document issued after registration/recruitment at the EUI (for Researchers, Fellows, Administrative Staff, Trainees and Faculty alike).
The card is strictly personal and bears the owner’s photo, name and matriculation number. It allows access to the buildings of the EUI, provides Library, photocopying and print-out rights and is also a pre-paid credit card for the Institute’s canteens and cafeterias (EUI Researchers benefit from a 40% contribution on EUI canteen lunch prices, paid by the EUI).
Replacing Your EUI Card: Lost, Stolen, or Damaged
If your card is lost or stolen, the EUI member is responsible for immediately reporting the incident to the EUI Control Room (tel: +39 055 4685999), which is located in the Badia Fiesolana (in front of the Reception desk), so that the card can be blocked and unauthorised use prevented.
A new card can be reissued at the EUI Control room (Badia Fiesolana) during the following hours: Monday to Friday, 09.00-12.30 and 13.30-16.00. A fee of 5.00 EUR per card will apply to reissue the card. Please note: If stolen, the card can be reissued free of charge if a copy of the police statement is provided. The deteriorated cards can be reissued free of charge after 2 years from the first release; if the release period is less than 2 years, a fee of 5.00 EUR will apply.
EUI Partner Card
Eligibility
All partners of an EUI community member are entitled to request a partner card. The EUI cannot issue partner cards with a validity period of less than 30 days.
How to apply
EUI partner cards are issued according to different procedures by the Welcome Office, depending on the status of the EUI community member. Please click on one of the buttons below to follow the relevant procedure for your request.
Please note that partner card requests are validated by the Welcome Office and issued in collaboration with the ICT and REF Services. Processing times are approximately 10 working days and may be longer during peak periods (such as September). Incoming EUI members are kindly encouraged to submit their partner card applications well in advance of their arrival.
Researchers and post-doctoral fellows (including visiting students and visiting fellows registered with an EUI department or centre) may apply at the Welcome Office for an EUI partner card for their partner, provided their stay is for more than one month, when applying for the partner card.
How to request a Partner Card
To request a Partner Card, the researcher, student or fellow must provide the following documents to the Welcome Office's dedicated email [email protected].
- Completed and signed application form (PDF)
- A digital passport-style photograph (JPG) of their partner. The image must measure 35 × 45 mm at 300 dpi, with the face covering 70–80% of the frame. The background should be plain and light—white, off-white, or very light grey—without patterns, shadows, objects, or other people.
- An ID document (ID card or passport) of their partner.
Processing Times, Card Collection
Once your card has been issued, you will receive a notification by email. The card will then be available for collection at the Welcome Office, in the Badia Fiesolana, just off the cloister (BF 443)
Please note that the production of Partner Cards requires coordination among different EUI services, and processing times may therefore vary. During peak periods, particularly in September, waiting times may be longer than usual. We kindly ask for your patience and understanding during this process. Rest assured that the Welcome Office will carefully review your request and submit it as soon as possible. We remain at your disposal should you have any questions.
Replacing Your Partner Card: Lost, Stolen, or Damaged
There is no cost for the first issue of a partner card. However, if the card is lost, stolen or damaged, there will be a fee of 5.00 EUR for replacing it. Please note: the replacement fee is waived if the card has been stolen, provided you supply a copy of the police report.
If your card is lost or stolen, the EUI member is responsible for immediately reporting the incident to the EUI Control Room (tel: +39 055 4685999), which is located in the Badia Fiesolana (in front of the Reception desk), so that the card can be blocked and unauthorised use prevented.
Renewal
The renewal of the card is by re-applying on the same terms at the start of each academic year, and filling in the application form, but it is not necessary to re-send a photo. After the renewal request is duly completed and processed, the old expired card is automatically reactivated (the REF Service will not issue a new card for renewals).
Validity
Researchers' and Fellows' Partner Cards are valid until the end of the academic year (31 August) in which they are issued or until the expiry of the EUI member's affiliation at the Institute if this is earlier. Staff's Partner Cards are valid until the expiry date of the EUI member.
The card is renewed by re-applying at the beginning of each academic year or contract renewal date on the same terms, but it is not necessary to re-send a photo.
Important Notice: The EUI-affiliated member must inform the relevant service (Academic or Human Resources) if the partner relationship has terminated, as the partner is no longer eligible for a partner card.
Access Rights
Partners will be granted the same building access rights as their EUI-affiliated partners.
Library
A partner card allows entry to the Library without having to register at the entrance desk. Library access is valid until the end of the academic year or the expiry date of the EUI member’s affiliation with the Institute, whichever is earlier. Partners of EUI members are not entitled to loan rights. For library access conditions, please consult the library rules.
ICT
When a partner card is issued, the ICT Service sets up a “partner computing account”.
A partner computing account guarantees access to the public terminal rooms and access to a directory on the EUI server from inside the Institute buildings.
As per the terms of the ICT policy, the owner of the account is responsible for all activities carried out under their login name, and the password should not be shared with anyone else (see Password Policy).
Only this account should be used by the partner.be
For more information, please see the ICT Service Partner Accounts page.
Inside & Outside the EUI
Partner cards are valid at all Institute canteens, but there is no EUI contribution.
The partner card is not valid outside the EUI. The card does not entitle the partner to free entry into Italian State (or local municipal) museums or art galleries.
The card entitles the partner to benefit from the Agreements & Conventions for EUI members.