Home » Services and Admin » Academic Service » Softwares available at the EUI

Software available at the EUI

 

Zoom Meeting/Webinar (best for external collaboration)

Microsoft Teams (best for internal collaboration)

Brightspace (best for online teaching/virtual classes)

Adobe Connect Webinar (best for webinars)

Zoom Meeting/Webinar


Use for:

  • Online meetings with up to 300 participants
  • Interactive online meetings
  • Collaborative meeting with discussion in subgroups
  • Working groups
  • One-off workshops, seminars and training sessions

Features
/applications:

 

  • Moderator role
  • Gallery viewshare screen
  • Breakout rooms
  • Raise hand 
  • Polling

Make sure to:

  • Not share the meeting link publicly (to prevent cyberattacks)
  • Use a password for important meetings, and strictly only share it with invited participants
  • Use a waiting room to manage the entry of participants
  • Remind speakers/participants to mute their microphones when they are not speaking
  • Consider enabling the share screen option only for the host/co-host
  • Consider disabling the chat for everyone but the host/co-host

Notes:

  • For online events and conferences, Zoom Webinar is needed, an add-on to Zoom Meeting
  • Do not use Zoom for highly confidential or sensitive topics
  • During the first months of 2020, a series of vulnerabilities/security issues have been found in Zoom. As a consequence, some organisations don’t allow their staff to use Zoom.

Microsoft Teams


Use for:

  • Online meeting with mostly internal members
  • Recurring meetings with at fixed group (team)
  • Ad hoc calls / direct calls
  • Confidential / sensitive topics
  • Collaborative sessions / working on shared documents

Features
/applications:

 

  • Chat
  • Video meeting
  • File storage
  • Integration in Office 365 calendar
  • Raise hand 

Make sure to:

  • Use Chrome or the desktop app
  • Add all members to the team if used for group work

Notes:

  • Recordings can have automatic closed captions/subtitles

Brightspace


Use for:

  • Online teaching or blended teaching (it is not a communication or collaboration tool)
  • Series of seminars, workshops, training sessions

Features
/applications:

  • Content management
  • Curriculum mapping and planning
  • Lesson planning
  • Assessment
  • Learner engagement and administration
  • Individual and group (video) assignments
  • Tracking of progress and achievement
  • Awards
  • Communication and collaboration: emails, notifications, chat, discussion forum
  • Virtual classroom: change presenters, annotation tools, desktop and file sharing, breakout rooms, polling, live chat.

Make sure to:

  • Prepare thoroughly from a pedagogical point of view
  • Create a rich educational experience for the students
  • Seek educational advice on how to construct your modules/training online prior to delivery of the teaching/training

Notes:

Brightspace is the EUI’s Virtual Learning Environment (VLE) platform for online and blended teaching and learning. It is a system delivering learning materials to students via the web using many different tools. Students have access to material both on and off-campus, 24 hours a day, seven days a week for a fixed period of time and can engage with the faculty and each other. The software used for the video assignments and virtual classroom features is Bongo.

Adobe Connect Webinar


Use for:

  • Recurring webinars and conferences with up to 500 participants

Features
/applications:

  • Fully customisable environment
  • Interactive elements like polls, document sharing, whiteboard, presentations are available also simultaneously
  • Participation control via powerful built-in tools
  • Additional level of security ensured by tailored permissions assigned to individual participants

Make sure to:

  • Carefully arrange all the details, including the organisation of roles
  • Allow only registered participants
  • Not share the meeting link publicly (to prevent cyberattacks)
  • Use a waiting room to manage the entry of participants
  • Remind speakers/participants to mute their microphones when they are not speaking

 

Page last updated on 09 July 2020