Home » Services and Admin » Academic Service » Typologies of events and tools to be considered

Typologies of events and tools to be considered

Working group


Definition

  • A working group consists of a series of (internal) meetings in which a topic is discussed and elaborated. Working groups often emerge between peers with a common interest.

Characteristics

  • Predominantly internal members
  • Highly interactive
  • Meetings are both ad hoc or planned in advance
  • Size:15 persons maximum

Digital requirements

  • Screen sharing, working (collaboration) on documents, whiteboard, shared notebooks, polls

Tools available

  • Teams 
  • Zoom (without file sharing)
  • Brightspace, if part of an online course

Workshop


Definition

  • Interactive meeting, aimed at producing an outcome by collaborating on an issue. Usually it is organised by an expert working with participants

Characteristics

  • Both internal members and external participants
  • Highly interactive
  • Planned and advertised in advance
  • They can get quite some coverage in terms of call for participation, live tweeting, live streaming or recording for further dissemination
  • Size: up to 20, up to 50, over 100, maximum 500

Digital requirements

  • Screen sharing
  • Working (collaborating) on documents
  • Whiteboard
  • Shared notebooks
  • Recording, taking photos
  • Polling
  • Possibility to create small groups (e.g. breakout rooms)

Tools available

  • Zoom (without file sharing)
  • Adobe Connect

Seminar


Definition

  • Series of instructor led classes, in which a topic is elaborated based on a prior study of relevant literature. Contributions by participants often are not evaluated

Characteristics

  • At EUI: professor and researchers
  • Presentation with discussion
  • Sessions are scheduled as a weekly series
  • Can be open to external audiences if considered appropriate
  • Size: 4 to 20

Digital requirements

  • Possibility for the facilitator to see all the participants
  • Raise hand function 
  • File sharing 
  • Recording
  • Polling
  • Q&A
  • Possibility to create small groups (e.g. breakout rooms)

Tools available

  • Zoom
  • Brightspace
  • Teams

Online event


Definition

  • Live and structured experience fostering learning, discussion and engagement around a topic and within an event community

Caracteristics

  • 2-4 speakers
  • Aimed at a wide audience, but can also have restricted access (e.g. training session on a fee; special event for donors)
  • It needs: planning, promotion, moderation, and facilitation, as well as a high level of interaction.
  • Goals can be: knowledge dissemination, branding and marketing (related products, services), networking and audience development
  • Many types: webinar, online debate, talk, online workshop for mostly external participants and presented by a speaker with slides.
  • Usually requires registration
  • Accessibility and reliability of the software are key
  • Designing specific formats and series help brand awareness and community engagement.

Digital requirements

  • Slide pod
  • Screen shharing
  • Polls
  • Social/feedback tools (e.g. raise hand function)
  • Chat boxes
  • Q&A pod
  • Different layouts (moments of the event)
  • Recording and streaming
  • Breakout rooms
  • Engagement dashboard
  • Files & links share
  • Full control by host (roles hierarchy)

Tools available

  • Zoom with webinar add on
  • Adobe Connect
  • Bongo (software used in Brightspace)
  • Streamyard in combination with Facebook/YouTube

Online conference


Definition

  • One to three-day gathering of a large crowd of experts and audience, which aims to share the results of a research or a project. Often produces an outcome in the form of a publication

Caracteristics

  • Both internal members and external participants
  • Presentations, podium discussions
  • Planned and advertised in advance
  • Usually gets quite some coverage in terms of call for participation, tweeting, live streaming or recording for further dissemination.
  • Post-event web pages summarize the outcome produced
  • Size: 50 - 500

Digital requirements

  • Screen sharing
  • Working (collaborating) on documents
  • Whiteboard
  • Shared notebooks
  • Recording, taking photos
  • Polling

Tools available

  • Zoom with webinar add (without file sharing)
  • Adobe Connect

Webinar


Definition

  • Online lecture on a topic, usually for an hour, to a wide audience with limited interaction

Characteristics

  • Mostly external participants 
  • Currently at the EUI, webinars substitute seminars, hence participants are internal members
  • Presentation by a speaker with some Q&A and discussions (in smaller groups)
  • Scheduled, advertised and planned in advance
  • Size:5 to 500

Digital requirements

  • Screen and file sharing
  • Recording / streaming
  • Moderation with different roles
  • raise hand function
  • Anonymous questions
  • Polling
  • Small groups (e.g. breakout rooms)

Tools available

  • Zoom with webinar add on
  • Adobe Connect
  • Facebook/YouTube streaming (above 500 participants)

Training (short courses)


Definition

Topical courses offered often commercially for a wide audience of experts in the field. Training is the process of introducing skills to a person. Training intended to develop abilities. It usually focuses on mastering specific knowledge and skills. Training is conducted in a limited period of time e.g. a 2-5 hours per day for three days in a row, or an intense one day.

Characteristics

  • Internal and external participants
  • Presentation with interaction
  • Planned and advertised well in advance
  • Frames the knowledge related to the task through presentations and discussions
  • Gives the opportunity to participants to apply their skills to the task by engaging in individual or group activities
  • Positions the learning in an operational context to establish problem-solving skills by dealing with specific issues which require solutions

Digital requirements

  • Screen sharing
  • Working (collaborating) on documents
  • Whiteboard
  • Shared notebooks
  • Recording and taking photos
  • Polling

Tools available

  • Brightspace
  • Zoom with webinar add on

Massive Open Online Course (MOOC)


Definition

Asynchronous (short) course, consisting of recordings of the instruction, followed by knowledge tests or discussions the participants make, and reviewed by peers. The objective is to provide education to a large number of people without direct instructor-learner contact. The objective of MOOCs is to demonstrate the Institute’s knowledge in an area (dissemination).

Characteristics

  • Scheduled
  • Can be made available either continuous or in a fixed timeline
  • Participants are usually external

Digital requirements

  • MOOCs require a dedicated platform which hosts huge quantities of possible learners and functionality for sharing the videos and taking and reviewing assignments by learners.

Tools available

  • FutureLearn (MOOC learning platform)

Teaching (online/blended)


Definition

Teaching seeks to impart knowledge and provide information. It is conducted in long periods e.g. 1-2 years such as a Master programme or 4-6 years undergraduate studies. The aim of teaching is to make learning possible.

Characteristics

Teaching requires engagement with the leaners in order to encourage them to think critically and achieve the learning outcome. It involves continous monitoring and reflecting on the processes of teaching and student understanding and seeking to improve them.

Digital requirements

  • Tools for knowledge acquisition, participation, discussion, investigation, assessment, collaboration and production.

Tools available

  • Brightspace

Page last updated on 09 July 2020