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Library Copyright Policy


The EUI Library is committed to upholding copyright law, as well as to complying with licence agreements of purchased or subscribed resources.

At the same time, the EUI Library wishes to protect the rights of its academic community to make lawful and limited use of copyrighted works for educational and research purposes.

This policy applies to all EUI members who seek to make use of copyrighted works, whether in print, electronic or other format, in performing research, teaching or other work-related activities.

Copyright law and license agreements generally forbid reproduction of copyrighted materials without the permission of the copyright owner. Limited use of copyrighted works for teaching and research purposes is however allowed under specific circumstances, as indicated below.

The EUI Library shall not be held responsible for any infringement of copyright laws by its users.


Reproduction of copyrighted material performed by means of photocopying machines or analogous devices is generally allowed, to the extent of 15% of each book or issue of a periodical, except for music sheets, whose reproduction is strictly prohibited.

Only personal non-commercial use is authorised. It is therefore prohibited to make personal copies available to the public.

Similarly, it is not permitted to photocopy copyrighted materials for distribution in seminars or other teaching activities. If you need to use copyrighted materials in seminars or other teaching activities, please contact the Information Specialist for your department (ECO: Thomas Bourke; HEC: Serge Noiret; LAW: Valentina Spiga; SPS: Peter Kennealy; RSCAS and STG: Monica Steletti) who will provide specific assistance to obtain authorisation for the use of the material.


Users must comply with the specific Terms and Conditions of Use or License Agreement for the applicable electronic resource, which may deviate from the general guidelines noted on this page.

Questions on specific terms and conditions of electronic resources may be sent to [email protected]


Copyrighted materials may be used for teaching activities only in accordance with this policy. Faculty members, instructors or other authorised personnel should carefully review any copyrighted material to be used and determine whether they need to seek permission from the copyright owner.


Teaching materials must be made available only in password-protected areas and access to documents must be restricted to current EUI members and limited to the duration of the course.

If the document is available in electronic format:

Redistribution of copies of electronic documents for purposes of research or private study may only take place if the terms and conditions of the individual licence agreements accepted by the Library, or online terms and conditions, permit this practice.

The Library strongly recommends its users to insert a link to the licensed document, since downloading the texts and making these available online may be prohibited by the terms and conditions of some licensed electronic resources.

How to create a link to an electronic journal article or book chapter :

A link which provides full-text access to a licensed article or book chapter required for a seminar, should contain the proxy extension In this way only current EUI members will have access to the licensed e-resources. The proxied link will prompt users who are not on campus to authenticate as EUI members and thus access the material.

If the document is available in print format only:

Scanned copies of copyrighted material may only be placed online subject to prior authorisation from the legitimate holders of the rights and payment of reproduction licences.

EUI authors who want to use their own works as 'course material' should check whether the contract they have signed with the publisher allows for this. This is the sole responsibility of the author.

In order to receive assistance with obtaining authorisation to reproduce scanned documents online, contact the Information Specialist for your department.


Principle: All researchers should make their own personal copies.

The EUI Print-shop / Departments and other EUI research and teaching programmes may make copies of printed copyrighted materials for an EUI seminar insofar as these copies are intended for a limited number of researchers on an individual basis and the number of such copies matches the actual number of participants in each seminar.

The EUI Print-shop / Departments and other EUI teaching and research units may make copies of printed copyrighted materials insofar as these are designed to provide seminar, workshop, course or conference participants (i.e. researchers, fellows, invited speakers etc.) with printed material that is needed for the purpose of discussion and criticism.


The use of numerical and other databases provided by the EUI Library is subject to contractual license agreements and database copyright terms. It is not possible to publish research dataset outputs containing substantial data observations from pre-existing databases governed by contractual license. The permission of database copyright holders may be required before data outputs can be openly shared. Write to the EUI Library for advice about research data copyright, preservation and sharing.


Page last updated on 14 October 2021

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