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Terms and conditions of use for licensed electronic resources

Access to and use of electronic resources is generally governed by copyright laws and individual license agreements (binding legal contracts) which define the specific terms of use and restrictions under which individuals can use the resource and the Library may make access available to its users, whether on and off-campus.

All individual users must comply with the specific Terms of Use or License Agreement for the applicable electronic resource. Users are individually responsible for their compliance with the terms and conditions of use.

Questions on specific terms and conditions may be addressed to [email protected]

Terms of Use: General Restrictions

Access to the electronic resources listed on the EUI Library website and catalogue is restricted to current members of the EUI, and in some cases, to on-site users of EUI, for the purposes of research, teaching, and private study.

Under EUI Library's license agreements for electronic resources, users may not:

  • Allow anyone other than an authorized user to use the licensed materials
  • Modify or create a derivative work of the licensed materials without the permission of the licensor
  • Remove, obscure or modify any copyright or other proprietary notices included in the licensed materials
  • Use the licensed materials for commercial purposes
  • Systematically download, distribute, or retain substantial portions of information (more information below)

Examples of "excessive" or "systematic" downloading, which is prohibited:

  • Rapidly downloading one article after another
  • Continuously downloading tables of contents, search results, citations, or output
  • Downloading entire issues or volumes of an eJournal
  • Downloading the entire content of an eBook if not allowed by publisher or multimedia resource
  • Using robots, spiders, or other automated programs to download from online resources


Copyright laws govern the making of photocopies and other reproductions of copyrighted materials, such as making copies of print or electronic articles for others.

Library users must respect international copyright laws and the specific terms of database providers regarding the storage and transmission of electronic information.

See EUI Library Copyright Policies for more information.

Consequences of Misuse of Electronic Resources

Electronic resource providers are constantly monitoring overall account activity. If a serious violation is detected coming from our campus or one of our remote users, providers reserve the right to immediately suspend access to their eResource for the entire campus.

The Library would be notified of the suspension of service and would then investigate the situation, taking steps to ensure that the violation would not happen again. Once the situation is resolved, the service is generally restored.

As such, misuse and disregard for terms and conditions of use puts at risk the Library's and all other EUI users' continued access to electronic resources.

Violations of restrictions or any other terms of use stipulated by the provider is a grave offence, and will result in the withdrawal of electronic access rights and the possible imposition of further institutional sanctions. 

Please consult the Library Rules for additional information.

Accessing and using sensitive and restricted data

  • Special terms and conditions apply to data pertaining to human subjects, families and households.
  • Such terms and conditions apply to (i) micro data hosted by the EUI Library (ii) data generated by EUI members (eg. surveys, interviews) and (iii) data provided to EUI members under third-party contract (individual license).
  • EUI members who require Ethics Committee approval should follow the instructions on this page
  • The Library provides a Secure Data Room for accessing and using sensitive data.
  • Short-term visitors and external collaborators do not have access to Library-hosted restricted data.
  • Further information is in the Library's Research Data Guide and the EUI guide to Good Data Protection Practice in Research.



Page last updated on 20 May 2024

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