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ID Cards, Permits, Visas (Information for Researchers and Fellows)

Visas | Non-EU/EEA Nationals

Non-EU/EEA researchers (staying for at least 12 months) who will be admitted in September and require a Visa to travel to Italy, should file their request for a special Visa (Type D - Mission) with the relevant Italian Embassy/Consulate. The EUI assists researchers providing them with complete information and issuing special letters of visa support and additional documentation to be presented to the Italian Embassy/Consulate. Non-EU/EEA dependents (spouse/children) accompanying researchers  during their stay at the EUI may also receive a letter of visa support from the EUI: Please contact the relevant officer for complete information.

A visa entitles you to enter the Italian territory but NOT to reside in Italy. After arriving in Italy, there are further procedures to complete in order to settle residence obligations.

Please see:

Important: To obtain the MAE ID card, non-EU researchers must hold a ‘Visto di Tipo D, per Missione di lunga durata’.

Further information on Visas for Italy are also available on the website of the Italian ministry of Foreign Affairs (Visas Section) and on the EUI Life In Florence - Information Guide (PDF).

Special ID Card issued by the Italian Ministry of Foreign Affairs (MAE Card) | Information for Researchers  

Researchers at the European University Institute are issued an ID card - “Carta d’Identità per organizzazioni internazionali o missioni estere speciali” - by the Italian Ministry of Foreign Affairs and International Cooperation, Diplomatic Protocol, Office II - General Affairs of the Consular Corps and International Organizations, accreditations and diplomatic-consular immunities, state decorations.

Permit of Stay for Non-EU citizens (Permesso di soggiorno or Dichiarazione di Presenza)

Permit of Stay/Declaration of Presence are obligatory for:

  • non-EU/EEA researchers and fellows who are not in possess of the Italian Ministry of Foreign Affairs (MAE) Card
  • non-EU/EEA spouse or dependent of a researcher or fellow who are not eligible for the Italian Ministry of Foreign Affairs (MAE) Card
  • non-EU/EEA visiting/exchange student or visiting fellows

Foreign citizens staying in Italy up to 90 days must submit a ‘dichiarazione di presenza' (declaration of presence) within 8 working days after their arrival in Italy. For Non-EU citizens coming from countries that do not apply the Schengen Convention the obligation to make a declaration of presence is satisfied through application of the USV sticker on the travel document at the moment of border control.

Non-EU citizens staying in Italy for more than 90 days must apply for a ‘permesso di soggiorno’ (permit of stay) within 8 working days after their arrival in Italy.

  • Family members of EU citizens who are not EU nationals and are staying longer than 3 months should apply for the EC Long-Term Residence Permit (carta di soggiorno) for family members of EU citizens.


How to get a 'dichiarazione di presenza' or a 'permesso di soggiorno':

The EUI offers assistance to members and dependents that need to apply for a Permit of Stay or submit a Declaration of Presence. For further information please contact:

Residence Registration - Registrazione della Residenza Anagrafica

EU citizens and non-EU citizens who are not holding a Special ID Card issued by the Italian Ministry of F.A (MAE Card) and are staying in Italy for more than 3 months may register their residence with their local town hall registry office (Comune, Ufficio Anagrafe).

  • For additional information and assistance with the application procedure please contact the Welcome Unit

If you intend to import your vehicle to Florence, please carefully consult: Imports, Customs, Vehicles.

For all MAE Card holders: The ID card issued by the Italian Ministry of Foreign Affairs (MAE Card) exempts holders from having to register their residence with the local authorities (Registrazione della Residenza Anagrafica with the Comune). The MAE Card may be used in dealings and transactions where the residence registration is required - Academic Service can provide supporting documentation on this matter. The MAE Card is incompatible with the residence registration and EUI researchers and fellows who intend to register their residence with the local authorities must inform Academic Service and return their MAE Card.




Page last updated on 21 November 2022

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