How to Apply for EUI Residential Accommodation

• EUI Flats Ponte alla Badia (PAB)
• EUI Flats Pian di Mugnone (PDM)

The price list for rental contracts is available here.

Before submitting your application, you are kindly invited to read the English version of the Lease Contract and of the Residency Regulations:

• PAB Lease Contract
• PDM Lease Contract
• EUI Flats Residency Regulations

Admission is agreed by the members of the Housing User Group, drawing up a list according to the following criteria:

PAB Flats (in rank order):

1. Length of contract
2. EUI Status
3. Year of registration in the Doctoral programme
4. Lower grant
5. Dependent family members
6. Accessibility to the local market

PDM Flats (in rank order):

1. Lower grant
2. Dependent family members
3. EUI Status
4. Year of Registration in the Doctoral programme
5. Accessibility to the local market

IMPORTANT: Being placed under the Disability and Specific Educational Needs Policy (approved and registered by the Office of the Dean of Graduate Studies) entitles you to get upmost priority when applying for an EUI Flat.

Applicants must fill in an application form, ensuring that the information regarding their total net monthly income - including spouse/partner income - is complete (only for PAB Flats). Current tenants wishing to renew the request for EUI housing for the following year must do it by the deadline set by the Housing Office (an e-mail will be sent by the Housing Officer in March): essential conditon for the renewal is the request for a 12-month (or 18-month) contract together with proven documentation of renewed EUI affiliation. 

All EUI Community members are eligible candidates for a shared apartment or a single apartment until the end of their EUI affiliation and no longer than that.

Please note that it will be possible to have access to an EUI Flat before 1 September only following the EUI Flats availability.

Allocation will be granted taking into consideration the criteria indicated in the Allocation Regulations.

When applying, you are strongly recommended to consider the real rental period, as it will not be possible to withdraw from the lease contract for reasons which are not strictly beyond your control (serious proven reasons include personal health problems, family problems, end of validity of EUI affiliation and, as a transitory provision confirmed also for the AA 2018-2019, any other academic-related activity (such as missions, stages, traineeships and exchange programs), duly approved by the Entrance Board of the EUI.

Please note: in order to get priority at PAB, researchers can apply for the maximum available length of the lease contract, as in case they are not admitted to the following year, by losing their EUI affiliation they also lose their eligibility for the EUI flats, so no penalty charges will be applied for withdrawal.

• A call for applications is opened online in May.
• The call for applications remains online for 14 days.
• All applications are then processed and allocations is finalized by the Housing User Group drawing up a main list and a reserve list (see Allocation Regulations above).
• Successful applicants are informed about the outcome of their application and will have to notify immediately the acceptance of the EUI accommodation. Candidates are informed that the Housing Office is not in a position to provide information about individual results before the second week of June. 
• The Housing Office  asks to provide the following documentation:

1. The EUI Flats Rules and Regulations duly signed;
2. Scanned copy of the deposit bank transfer (the deposit is the equivalent of 1 month rent, and without this payment the declaration of acceptance is not valid: upon the signing of the rental contract this sum will become the rent deposit);
3. Scanned copy of the payment of the final sanitization (60.00 €), which must be transferred together with the deposit;
4. Copy of a valid ID Document (partner included);
5. Copy of VISA for non-EU citizens (partner included);
6. Bank details (Bank name, IBAN, Swift or BIC code);
7. Country and address of residence;
8. Codice Fiscale (= Tax code, to be obtained at the Agenzia delle Entrate)

• Members of the reserve list will be offered apartments which were refused by applicants on the main list, and they will have to notify immediately the acceptance of the EUI accommodation.

Any person who has been assigned an apartment or room must comply with the EUI Flats Rules and Regulations

The right of occupation ceases whenever these regulations are not respected or when rent is not paid. The PAB contract / PDM contract cannot be terminated after signature: tenants are entitled to withdraw from the contract only for serious proven reasons (see Admission Criteria above). A tenant cannot cede the property by sub-letting, even partially, nor may he/she house third parties.

Communal premises, equipment, furniture, security and maintenance are regulated by the EUI Residency Rules.

• Confirmation
• Deposit
• End of contract
• Payments
• Registration

Confirmation

The offer of an apartment to the applicant will be confirmed only upon receiving, within the required deadline, a scanned copy of the receipt of the bank transfer to the EUI bank account of the equivalent of 1 month rent for 4 to 18 months stay as advance payment.

For lease agreements from 1 to 3 months tenants are requested to pay in advance the total cost of the entire period of stay (sanitization and registration fee included) as well as the 200 € standard deposit, to be returned after the check-out.

Should the applicant fail to sign the rental contract, he/she loses the whole advance.

Deposit

The caution money will become the rent deposit when the contract is signed o. The deposit will be paid back to the tenant after the final check on the premises and furnishings, and after all payments of rent have been credited to the EUI. Former tenants get their deposit back by 60 days after the end of their rental contract (for 12 month contracts this means 31st October) and only after careful examination of the apartment.

End of contract

When the contract comes to an end, it is understood that it is terminated without any need to give notice, and that the tenant is under the obligation to return the property immediately, explicitly acknowledging the temporary nature of the rental agreement, based on the Institute’s objective to assist EUI community members. For any matter not explicitly dealt with in the current regulations, Italian civil law applies.

Payments

Rent and the lump-sum amount for utilities (condominium, electricity, gas and water), must be paid by the 10th of each month by bank transfer to the European University Institute. When rent is overdue, the tenant will be contacted immediately and will be requested to settle the outstanding amount. If the tenant does not pay the rent within 15 days from the date of this request, proceedings will be started to suspend rights (see Decision n. 13/09 Du President) as a tenant and the right to use some EUI facilities.

Registration

Italian law requires that all tenants and their partners be registered and, where applicable, supply their passport or national ID card details, visa and codice fiscale (= Tax Code). 

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