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Thesis Editing Procedure


The Law department has a slightly different procedure. See the department's Thesis Language Correction page for details.

Which draft of my thesis should I submit for editing?

  • The department will only fund the editing of the final draft of your thesis
  • Researchers (ECO, SPS) who submit a thesis consisting of several papers may use the thesis-editing service only once for the final draft of each paper
  • Editing of earlier drafts is not funded by the departments
  • Editing of revisions in response to jury reports after submission of the final draft is not funded by the departments 

Am I entitled to funding?

You are entitled to funding if

  • you were exempted from following English academic writing courses
  • you have followed 80% of required English academic writing courses
  • you have a 4th-year grant  and submit within 4 years of admission to the EUI
  • you do not have a 4th-year grant and submit within 5 years of admission to the EUI

If you have submitted after the 4- or 5-year time limit you may, exceptionally, be granted financial support if 
(1) the departmental budget has not been exhausted, and
(2) the supervisor deems language editing essential before the thesis can be defended.


How much funding will the department contribute for thesis editing?

Your supervisor will assess the extent of language editing needed on your thesis. Depending on his/her assessment, the department will contribute a sum of money towards the correction of your thesis.

 Supervisor's assessment Departmental fundingTime allocated for correction

1. Thesis needs no language editing

No funding   
 2. Thesis needs minor language editing A maximum of € 500 Editing must be carried out within 2 weeks after submission to the corrector
 3. Thesis needs extensive language editing (possibly two rounds) A maximum of € 1000. 
The Head of Department may accept or reject this request depending on her or his own assessment and the available budget for thesis editing.
Extensive editing should generally be carried out within 4 weeks after submission to the corrector. Extra time must be negotiated if more rounds of editing are needed.


What is a corrector expected to do? Guidelines for correction

The corrector's job is to ensure the grammatical and syntactical correctness of your thesis. S/he may also indicate if something is written in an inappropriate style, or if something is unclear, but is not expected to change it.

For more detailed information on the corrector's responsibility see the Guidelines for correction

Procedure for working with a corrector

  1. Choose a corrector from the Centre for Academic Literacies and Languages (CALL)'s List of Correctors. You can ask the Language Centre to point out correctors with particularly positive feedback.

  2. If you choose a corrector who is not on the EUI list of correctors, s/he must be approved by the CALL in order to be eligible for departmental funding. S/he must send 10 pages of your thesis edited using track changes to the Language Centre Assistant. Only once s/he has been approved can s/he officially begin work on your thesis.

  3. Fill in and sign the Standard Agreement form with your corrector. 

  4. Give the Standard Agreement form to the Departamental Coordinator. The Head of Department will then submit the request for financial commitment for approval.

  5. Once the editing has been completed to your satisfaction, inform the administrative assistant and pay the corrector.

  6. Give a copy of the corrector's receipt of your payment to the administrative assistant.

Feedback on the thesis-editing process

Your feedback is important!

In order to maintain a high standard of thesis editing for our PhD researchers, we ask you to take two minutes to report on the quality of the correction once the corrector has returned the draft to you. Your answers will be kept confidential.

Correctors who do not deliver edited theses in time or who have consistently negative assessments will be taken off the list of approved correctors.

Fill in the Thesis Editing Feedback form below.  



Page last updated on 17 May 2023

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