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How to Create Signatures in Outlook for Windows


The documentation below will guide you through setting up a signature for your outgoing mail in Outlook 2010 for Windows.

Please Note: in order to harmonize internal and external communications, your signature should adhere to the specific guidelines related to the use and the format of signatures laid down by the Communications Service.

From within Outlook:

  1. Navigate to File > Options and then click on Mail;
  2. Click on Signatures:
    Figure 1: Outlook Options
  3. Click New:
    Figure 2: Signatures and Stationery window
  4. Give the new signature an appropriate name and press OK:

    Figure 3: Naming the signature

  5. With your new Signature selected in the top box, create your signature in the lower section:
    Figure 4: Editing the signature


To make the new signature appear automatically in new e-mails, select the name of the signature in the ‘New messages’ box before pressing OK to finish.



Page last updated on 20 August 2017

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