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Storage

The ICT Service offers several different file storage options, either hosted on the EUI IT intranet or in the cloud for ease of access.

Some of these options allow for sharing with EUI members or with external users too.

 

This storage is based on network areas, known usually as G:, H:, W: and S: drives, which are hosted on servers of EUI's local IT infrastructure (IT intranet) for easy access from any EUI desktop PC. They can be accessed from Service laptops or personally-owned computers too and are backup regularly.

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OneDrive for Business is EUI's corporate cloud storage and is part of Microsoft's Office 365 family.

It is a valid alternative to one's personal G: drive as it allows easy access anytime, anywhere (including on mobile devices) via free app or directly online via web.

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OneDrive vs. SharePoint Comparison Chart
 OneDrive for Business SharePoint
  • Full integration with Office 365 software suite
  • 1TB (1,000GB) online storage space
  • Available to all EUI members with a valid computing account: simply login using your EUI email address
  • Sync files between the cloud and your Mac or Windows computer(s) via free app
  • Available on EUI office desktop PCs (staff clone software configuration) on request (via EUI Helpdesk ticket)
  • Free OneDrive for Business mobile app available on several platforms including Android, iOS, macOS and MS Windows
  • Easy recovery from accidental deletes or malicious attacks
  • Full activity auditing logs; versioning and metadating of files
  • Software architecture derived from / shared with SharePoint
  • Ideal to replace your personal storage area (G: drive)
  • Institutional repository
  • Available to all EUI members with a valid computing account: simply login using your EUI email address
  • Document repository, content management system (web portal or intranet), dashboards, web apps
  • Full integration with Office 365 software suite; integrated part of each Teams site
  • Storage scalable
  • Sync files between the cloud and your Mac or Windows computer(s) via free app
  • Folder tree can be mounted in Windows Explorer (as if it were a local drive)
  • Available on EUI office desktop PCs (staff clone software configuration) on request (via EUI Helpdesk ticket)
  • Free SharePoint mobile app available on several platforms including Android, iOS, macOS and MS Windows
  • Easy recovery from accidental deletes or malicious attacks
  • Full activity auditing logs; versioning and metadating of files
  • Software architecture based on granular access control and versioning of documents; GDPR compliance; encrypted file storage in the EU; 
  • Joint calendar, tasks, notifications, updates
  • Basic document workflows
  • Ideal to replace your shared area(s) (e.g. S: drive)

 

Microsoft SharePoint is the corporate, cloud-based sharing platform included in the Office 365 suite.

It allows for efficient file sharing amongst EUI members as well as external collaborators and is therefore ideal for a mixed community found for example in research projects.

It offers the added value of relevant access rights to be managed directly by the SharePoint site owner (e.f a project manager), making it extremly powerful and user-friendly.

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OneDrive vs. SharePoint Comparison Chart
 OneDrive for Business SharePoint
  • Full integration with Office 365 software suite
  • 1TB (1,000GB) online storage space
  • Available to all EUI members with a valid computing account: simply login using your EUI email address
  • Sync files between the cloud and your Mac or Windows computer(s) via free app
  • Available on EUI office desktop PCs (staff clone software configuration) on request (via EUI Helpdesk ticket)
  • Free OneDrive for Business mobile app available on several platforms including Android, iOS, macOS and MS Windows
  • Easy recovery from accidental deletes or malicious attacks
  • Full activity auditing logs; versioning and metadating of files
  • Software architecture derived from / shared with SharePoint
  • Ideal to replace your personal storage area (G: drive)
  • Institutional repository
  • Available to all EUI members with a valid computing account: simply login using your EUI email address
  • Document repository, content management system (web portal or intranet), dashboards, web apps
  • Full integration with Office 365 software suite; integrated part of each Teams site
  • Storage scalable
  • Sync files between the cloud and your Mac or Windows computer(s) via free app
  • Folder tree can be mounted in Windows Explorer (as if it were a local drive)
  • Available on EUI office desktop PCs (staff clone software configuration) on request (via EUI Helpdesk ticket)
  • Free SharePoint mobile app available on several platforms including Android, iOS, macOS and MS Windows
  • Easy recovery from accidental deletes or malicious attacks
  • Full activity auditing logs; versioning and metadating of files
  • Software architecture based on granular access control and versioning of documents; GDPR compliance; encrypted file storage in the EU; 
  • Joint calendar, tasks, notifications, updates
  • Basic document workflows
  • Ideal to replace your shared area(s) (e.g. S: drive)

 

Microsoft Teams is a powerful, cloud-based all-in-one collaboration and communication tool, part of Microsoft Office 365.

Participants in a Team can be either EUI members only or a mix of EUI members and external users, with the idea that all share the same (access) rights.

Amongst a wide range of collaboration tools (chat, meetings, desktop sharing, third-party apps, etc.), Teams offers a file storage (and sharing) platform which is based on SharePoint (see above) for easy integration with existing SharePoint sites.

Since a team has its own data repository, GDPR applies. Accordingly, a governance has been implemented, where the relevant Data Controller needs to declare compliance with the EUI Data Protection policy.

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Page last updated on 10 June 2020