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Storing Data on Office PCs

On Office PCs, there are two main areas for data storage: network servers (Personal or Shared Areas) and your Personal Profile on the local hard disk. On request, a third, local area (Public DATA Folder) can be made available:



Personal Area

This is your G: drive which is a network drive pointing to your (home) server and should always be used to store work-related data.

It is important to store your data on the G: drive because it is backup regularly and can be accessed remotely as well (e.g. from outside the Institute, via VPN).


Shared Areas

The purpose of shared areas is to store data which is to be shared with other users across the network (for example, working on the same project).

The drive letter may differ depending on which Unit (Department, Project, Service, etc.) you are in, that is, which is your (home) server but most Units have assigned the S: drive as the shared area.

Please Note: the total amount of space available on your Personal (G: drive) and Shared Areas (S:, etc.) sums up to your personal (Disk) Quota. Refer to the Disk Quota for Your Personal (G:) and Shared (H:, S:, etc.) Areas documentation for further details.

It is important to store shared data on shared areas because they are  backup regularly and can be accessed remotely as well (e.g. from outside the Institute, via VPN).


Personal Profile

This is your personal area on (the local hard disk of) Windows-based EUI desktop PCs and is accessible ONLY to its owner.

It can be used to store large amount of data such as pictures or datasets, or personal/private (not work-related) data.

It can be rapidly accessed by clicking the icon with one's own username on Windows' desktop.

The path to the user's profile area is C:\Users\username.

Contrary to all previous storgare areas (G:, H:, etc.), the local personal profile area can NOT be accessed remotely.

Please Note: the C: drive and thus the user's personal profile is NOT backup! As per policy, it is the user's sole responsibility to regularly backup his/her data!




Page last updated on 18 February 2019

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