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DATA Folder Policy

As a consequence of the application of EUI's Data Protection Policy regulations to the IT field, Windows-based computers running a Staff Configuration are set up in such a way that personal data can, locally, only be stored on the user's personal profile path (C:\User\username) and is therefore inaccessible to any other user sharing and/or accessing the same PC.

If deemed necessary to carry out their professional activity, eligible users may request the activation of an additional personal C:\DATA folder.


Eligible Users

Activation of the public C:\DATA folder can be requested by any user with a Staff Configuration and justified requests shall be approved directly by the EUI Data Security Officer or the Head of the ICT Service.

The user understands such folder is NOT encrypted and NOT automatically backup and is therefore responsible for the protection and backup of the data stored therein.

Upon activation, the user abides by the following Disclaimer which will have to be returned, duly signed, to the ICT Service:


Disclaimer for Users Requesting the Activation of the Personal C:\DATA Folder on the EUI Office Desktop PCs


The user is informed that the personal C:\DATA folder is a local, non-encrypted, non-backup folder made accessible only to the user with full Read/Write access rights.


The user, based on these conditions, is personally responsible for the protection and the backup of the data stored in said folder.


Moreover, the user accepts that the contents of the aforementioned folder are not encrypted.


The Institute cannot be held responsible or made liable for any loss of data and/or its distribution by unauthorised users without the user's consent.


Except as may be required by law, the Institute accepts no liability for any direct, indirect or consequential loss, including loss of profits, damage, costs or expenses arising from, or relating to, acts or omissions of the user; neither does the Institute accept any liability for any consequences arising out of the unavailability of the data stored in the C:DATA folder, or loss of data, no matter how caused.



I, the undersigned, ____________________________________ (please use Block Capitals), accept the criteria described hereto under the Disclaimer for Users Requesting the Activation of the Personal C:\DATA folder on the EUI Office Desktop PCs.









Page last updated on 30 January 2020

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